At MarsBased, we want to make trips as smooth and hassle-free as possible. That’s why our travel and expense policy is here to guide us in organizing everything clearly and efficiently. Thanks for sticking to it! If you have any questions, feel free to contact the People team 🤗
Here’s how it works:
- Get approval from your manager.
- Please contact the People team as early as possible. They will handle the booking for you. Send your request to administration@marsbased.com.
When planning our trips, we aim to keep things efficient and budget-friendly while meeting our needs. The earlier we plan, the better the options and savings.
- We travel in Economy Class.
- Changes and cancellations will only be made in exceptional cases with a justified reason.
- We usually book double rooms for a single use for extra comfort.
- Additional reimbursable accommodation costs include: Wi-Fi fees, parking fees, and breakfast charges (if not included in the room rate).
- Trains, subways, and buses are our go-to for getting around.
- Taxis are ok when there is no fair alternative, when the alternative takes twice as long, or when there is a justified reason.
- If you prefer to drive your car, parking fees and kilometers are also reimbursable.
- Per diems are fully reimbursable although we usually have our meals together and the company usually pre-paid them.
- Clothing or toiletries.
- Airline club memberships.
- Minibar purchases or bar bills.
- Laundry or dry-cleaning services.
- Parking fines or traffic violations.
- Airline ticket change fees.
- Movies, online entertainment, or newspapers.
- Spa and health club usage.
- Loss or theft of personal belongings.
- Damage to personal vehicles.
Send your travel expense receipts via administration@marsbased.com. Reimbursements will be added to your next paycheck.
If you face missed flights, cancellations, hotel issues, or any other logistical setback. Or if you experience a medical emergency while traveling, head to a local healthcare facility and inform the People team.