-
Notifications
You must be signed in to change notification settings - Fork 1
/
workshop.html
347 lines (286 loc) · 11.6 KB
/
workshop.html
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290
291
292
293
294
295
296
297
298
299
300
301
302
303
304
305
306
307
308
309
310
311
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
339
340
341
342
343
344
345
346
347
<!DOCTYPE html>
<html>
<head>
<meta http-equiv="content-type" content="text/html;charset=utf-8">
<title>Event Planning for Geeks</title>
<meta name="generator" content="self">
<meta name="author" content="Christie Koehler, Sherri Montgomery, and Audrey Eschright" >
<!-- S6 style sheet links -->
<link rel="stylesheet" href="workshop.css" media="projection" id="styleProjection">
<link rel="stylesheet" href="s6/screen.css" media="screen" id="styleScreen">
<link rel="stylesheet" href="s6/print.css" media="print">
<!-- S6 JS -->
<script src="s6/jquery.js"></script>
<script src="s6/jquery.slideshow.js"></script>
<script>
$(document).ready( function() {
Slideshow.init();
} );
</script>
<!-- Better Browser Banner for Microsoft Internet Explorer (IE) -->
<!--[if IE]>
<script src="s6/jquery.microsoft.js"></script>
<![endif]-->
</head>
<body>
<div class="layout">
<div id="header"></div>
<div id="footer">
<h1></h1>
<h2></h2>
</div>
</div>
<div class="presentation">
<div class='slide '>
<h1>Event Planning for Geeks</h1><p><img src="images/hackers.jpg" alt="" /></p>
<p class="caption">John Labovitz</p>
</div>
<div class='slide '>
<h1>Who are we?</h1><ul>
<li>Audrey Eschright</li>
<li>Christie Koehler</li>
<li>Sherri Montgomery</li>
</ul>
</div>
<div class='slide '>
<h1>We organize…</h1><ul>
<li>Conferences (Open Source Bridge)</li>
<li>Unconferences (BarCamp Portland, WhereCampPDX)</li>
<li>Open source code sprints</li>
<li>Workshops</li>
<li>Ignite</li>
<li>Potlucks and socials</li>
<li>and more!</li>
</ul>
</div>
<div class='slide '>
<h1>We want to teach you…</h1><p>How to get started planning your own event, in your own community, and where to find resources for learning more.</p>
<p><img src="images/beanbag_fun.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</div>
<div class='slide '>
<h1>What kind of event do you want to have?</h1><!-- begin left {} -->
<table width='100%'><tr><td width='50%' markdown='block' style='vertical-align: top;'>
<ul>
<li>Conference</li>
<li>Unconference</li>
<li>Code Sprint</li>
<li>Hackathon</li>
<li>Workshop</li>
</ul>
</td>
<!-- end left -->
<!-- begin right {} -->
<td width='50%' markdown='block' style='vertical-align: top;'>
<p><img src="images/txtyme_hacking.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</td></tr></table>
<!-- end right -->
</div>
<div class='slide '>
<h1>Assemble and organize your team</h1><p><img src="images/mayor_and_citizens.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</div>
<div class='slide '>
<h1>Find a venue for your event</h1><p><img src="images/bike_parking.jpg" alt="" /></p>
<p class="caption">Ankur Naik</p>
</div>
<div class='slide '>
<h1>Raise money</h1><p>Possible sources of income:</p>
<ul>
<li>Contributions from individuals
<ul>
<li>put a contribute link on your website</li>
<li>allow people to contribute during registration</li>
<li>be transparent about your expenses</li>
</ul></li>
<li>Contributions from companies
<ul>
<li>ask your community for contacts</li>
<li>focus on supporting the community</li>
<li>be creative about your offerings: logo placement, job listings, mentions in email newsletters, recognition during event, videos, etc.</li>
<li>don’t let the sponsors boss you around</li>
</ul></li>
<li>Registration fees
<ul>
<li>free events are great—cost is not a barrier to attending</li>
<li>but some events really ought to have a registration fee</li>
</ul></li>
<li>Grants</li>
</ul>
</div>
<div class='slide '>
<h1>Pay for things</h1><h2>Option 1: Have contributors pay vendors directly:</h2>
<ul>
<li>Pros: Requires no setup. Sponsors know exactly what their money is going towards.</li>
<li>Cons: can be logistically difficult. Hard to pool smaller contributions to pay for expensive things.</li>
</ul>
</div>
<div class='slide '>
<h1>Pay for things</h1><h2>Option 2: Have contributors pay individuals on your planning team directly and then have those people pay for things.</h2>
<ul>
<li>Pros: Requires no setup.</li>
<li>Cons: Can be difficult to track and is easy to abuse.</li>
</ul>
</div>
<div class='slide '>
<h1>Pay for things</h1><h2>Option 3: Use an existing organization for fiscal sponsorship.</h2>
<ul>
<li>Pros: Possible increase in contributions from 501c(x) status, ability to leverage existing organizational experience, an entity to write checks to and from.</li>
<li>Cons: A financial overhead of 15-20% is not unusual, possible lack of control, poor execution if the fiscal sponsor is inexperienced or unqualified.</li>
</ul>
</div>
<div class='slide '>
<h1>Pay for things</h1><h2>Option 4: Start your own company or non-profit.</h2>
<ul>
<li>Pros: Control, transparency of process. Setting up a company is easier.</li>
<li>Cons: It’s a lot of work and responsibility. And it takes time.</li>
</ul>
</div>
<div class='slide '>
<h1>Pay for things</h1><h2>Some other caveats:</h2>
<p>Don’t represent yourself as being able to take tax-deductible donations if you are not eligible according to the IRS. Make sure you sign up for a regular business account with PayPal and Google Checkout, etc., and avoid using the words “donation” or “donate” on your website and other materials.</p>
</div>
<div class='slide '>
<h1>Recruit and manage your volunteers</h1><p><img src="images/volunteer.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</div>
<div class='slide '>
<h1>Set the event format and schedule</h1><p><img src="images/schedule_board.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</div>
<div class='slide '>
<h1>Solicit talks or session ideas</h1><ul>
<li>Simple options: unconferences and hackathons often gather ideas on a wiki page or a mailing list</li>
<li>Many conferences use some kind of software to manage this process</li>
<li>We wrote an open source conference proposals and scheduling system called <a href="https://github.com/igal/openconferenceware/blob/master/README.markdown">OpenConferenceWare</a> that can handle everything from single-evening Ignite events to full multi-day conferences</li>
</ul>
</div>
<div class='slide '>
<h1>Make sure the right people will show up</h1><!-- begin left {} -->
<table width='100%'><tr><td width='50%' markdown='block' style='vertical-align: top;'>
<h2>This can be done for free or cheap</h2>
<ul>
<li>Write a reusable announcement</li>
<li>Cross-post everywhere</li>
<li>Get the whole team involved</li>
<li>Ask for help from willing partners—relevant bloggers, user group leaders, mailing list moderators</li>
<li>Postcards, flyers, and stickers are nice if you have funds</li>
</ul>
</td>
<!-- end left -->
<!-- begin right {} -->
<td width='50%' markdown='block' style='vertical-align: top;'>
<p><img src="images/ignite_crowd.jpg" alt="" /></p>
<p class="caption">Aaron Hockley</p>
</td></tr></table>
<!-- end right -->
</div>
<div class='slide '>
<h1>Register the attendees (ticket sales and more)</h1><!-- begin left {} -->
<table width='100%'><tr><td width='50%' markdown='block' style='vertical-align: top;'>
<ul>
<li>Depending on the size of your event, anything from a simple webform to an online service like Eventbrite can work</li>
<li>If you sell tickets, you’ll need decide how to handle payments</li>
<li>Plan for on-site volunteers to check people in and hand out badges/nametags</li>
</ul>
</td>
<!-- end left -->
<!-- begin right {} -->
<td width='50%' markdown='block' style='vertical-align: top;'>
<p><img src="images/registration.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</td></tr></table>
<!-- end right -->
</div>
<div class='slide '>
<h1>Get insurance (when you need it), deal with liability, and respond when things go wrong</h1><p><img src="images/mudshark.jpg" alt="" /></p>
<p class="caption">Audrey Eschright</p>
</div>
<div class='slide '>
<h1>Design and purchase event materials</h1><!-- begin left {} -->
<table width='100%'><tr><td width='50%' markdown='block' style='vertical-align: top;'>
<ul>
<li>Stickers, pins, t-shirts, scarves</li>
<li>Event supplies: paper, pens, signage</li>
</ul>
</td>
<!-- end left -->
<!-- begin right {} -->
<td width='50%' markdown='block' style='vertical-align: top;'>
<p><img src="images/nate_and_ronin.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</td></tr></table>
<!-- end right -->
</div>
<div class='slide '>
<h1>Communicate with attendees</h1><!-- begin left {} -->
<table width='100%'><tr><td width='50%' markdown='block' style='vertical-align: top;'>
<ul>
<li>Your site: set up a blog</li>
<li>Twitter and other social media</li>
<li>Emails: just don’t send too many</li>
</ul>
</td>
<!-- end left -->
<!-- begin right {} -->
<td width='50%' markdown='block' style='vertical-align: top;'>
<p><img src="images/noirin.jpg" alt="" /></p>
<p class="caption">Paul Fenwick</p>
</td></tr></table>
<!-- end right -->
</div>
<div class='slide '>
<h1>Arrange for wifi, food, A/V, power, and more</h1><ul>
<li>Your venue may provide these</li>
<li>Or you could need to contract with outside vendors
<ul>
<li>Consider your budget and the needs of your participants</li>
<li>Make sure the vendor is familiar with the space (schedule walkthroughs)</li>
<li>Document contact info</li>
<li>Get it all in writing</li>
</ul></li>
</ul>
</div>
<div class='slide '>
<h1>Manage the on-site venue logistics fun</h1><p><img src="images/crowd_and_coffee.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</div>
<div class='slide '>
<h1>Keep it safe, fun, and welcoming: codes of conduct, after parties, and considerations for serving alcohol</h1><p>Unfortunately, the default in open source is not for events to be open, welcoming and safe for everyone.</p>
<p>If you want your event to be different from that status quo, you’ll need to actively work to make it different. Here are some tips for doing so:</p>
<ul>
<li>Adopt a code of conduct: see <a href="http://citizencodeofconduct.org">http://citizencodeofconduct.org</a></li>
<li>Be mindful when/how you provide alcohol</li>
<li>Be available for feedback</li>
<li>Be responsive to incidents</li>
<li>Recognize positive behavior along with the negative</li>
<li>Be radically inclusive: food, t-shirts and environment matter</li>
</ul>
</div>
<div class='slide '>
<h1>Continue on</h1><h2>Keep the momentum once your first event is over</h2>
<ul>
<li>Gather feedback from attendees</li>
<li>Make sure you can contact everyone: collect email addresses, set up a mailing list</li>
<li>Schedule a retrospective for your team</li>
<li>It’s never too early to start planning the next event</li>
</ul>
</div>
<div class='slide '>
<h1>Find out more</h1><p>We started an event planning handbook at</p>
<p><a href="http://stumptownsyndicate.org/wiki">http://stumptownsyndicate.org/wiki</a></p>
</div>
<div class='slide '>
<h1>Questions?</h1><p><img src="images/creepius.jpg" alt="" /></p>
<p class="caption">Reid Beels</p>
</div>
<div class='slide '>
<h1>Thank you!</h1><p>Stumptown Syndicate – <a href="http://stumptownsyndicate.org">http://stumptownsyndicate.org</a></p>
<p>Audrey Eschright – <a href="http://lifeofaudrey.com">http://lifeofaudrey.com</a> – spinnerin@gmail.com</p>
<p>Christie Koehler – <a href="http://christiekoehler.com">http://christiekoehler.com</a> – christiekoehler@gmail.com</p>
<p>Sherri Montgomery – <a href="http://vegannosh.me">http://vegannosh.me</a> – pdx.yogini@gmail.com</p>
<p>This is licensed under a Creative Commons Attribution-ShareAlike license. Please credit Stumptown Syndicate. Have fun planning your event!</p></div>
</div><!-- presentation -->
</body>
</html>