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CLENT AFRICA PARTNERSHIPS MEETING NOTES

Running Agenda and Weekly Minutes for CLENT Africa’s Partnership Team Meetings.

Resources:

  • CLENT AFRICA ROADMAP

Quick Links:

Other Teams Meeting notes:

  • Marketing:
  • Disability & Gender Equality:
  • Design:
  • Partnerships:

TEMPLATE:

[Please do not edit this template.] Copy the notes below and paste it for the current meeting.

Date:

Facilitator:

Notetaker for the week:

Facilitator next time:

Attendees:

Agenda:

Notes:

  •  

Action Item:

  • Action 1

Date: 24th July 2024

Facilitator:

Notetaker for the week:

Facilitator next time:

Attendees:

  • Yiga - LA
  • Gbenga - KD
  • Berise - RW
  • Kola - LA

Agenda:

  1. Welcome and Introductions (10 mins)
    • Introduce team members and participants.
    • Overview of meeting objectives.
  2. Review of Current Issues (20 mins)
    • Discuss the following issues:
      • Identify & Reach out to Potential Partners
        1. Craft a uniform way in CLENT Africa not focused on countries email to either private institutes, NGOs, or schools - Belise
        2. Next step will be follow up with phone calls - Belise
        3. Personal Training
        4. Branding - Card, T-Shirts, website
        5. Portfolio that shows what we do, what we stand for (Uniform across the organization) - Gbenga (Include stuff about DGE)!!
        6. Flier - mission statements - Macaulay
          • Category you’re targeting (is it community based or gender based)
          • Website is also necessary because people will like to verify
          • Purpose, aim & objectives should be stated on the website - Kola
          • Website should be ready by Tuesday next week
        7. ID CARD - With a barcode - that is verifiable- Images should be on the website. - Gbenga, +1Yiga, +1 Kola, +Macaulay
    • General meetings should hold twice a month instead of once a month - Kola
      1. Gbenga once a month is okay.
    • Develop Outreach Strategies
    • Build and Maintain Relationships
    • Prepare Partnership Proposals
    • Represent CLENT Africa
    • Assist in Fundraising Campaigns
    • Track Partnership Activities
    • Develop Marketing Materials
    • Organize Partnership Events
  3. Regional Team Leads Selection (15 mins)
    • Nominate and select leads for specific African regions partnership areas.
  4. Strategy Development (20 mins)
    • Discuss GitHub tasks and collaboration with other teams.
    • Assign project managers (PM 1, PM 2).
  5. Collaboration and Communication (10 mins)
    • Discuss follow-up with the design team.
    • Reminder to use (wg-) to mention all team members.
  6. Q&A and Open Discussion (10 mins)
    • Address any questions or additional comments from participants.
  7. Next Steps and Meeting Close (5 mins)
    • Summarize agreed actions and next steps.
    • Schedule the next meeting if this time doesn’t work for everyone.
      • Yes - Berise
      • Yes - Kola
      • Yes - Gbenga - (Has mee)
      • Yes - Yiga
      • Yes - Macaulay

For more details, you can refer to the issues in the repository here.

Notes:

  •   What can we do outside the box that isn’t photo ops 💡- Kola
    • Mr. Gbenga - there’s a lot of political undertone - we need to involve the government
      • We need patrons - Top Government Officials.
      • When we are approaching potential partners, it helps with partnerships
      • Brand Ambassadors - Careful to get people who are passionate about climate change.
      • Each zone should

Action Item:

  • Website - Tuesday
  • Personal Training - Will happen on Wednesday during the call and will be recorded
  • Emails/Letters - AI Yiga will look for it and share with the team to make corrections. - Macaulay, Berise, Kola, Gbenga
  • ID CARD + Barcode
  • Portfolio & branding

CLENT Africa General Weekly Meeting Agenda

Date: 19th JULY 2024

Facilitator: Yiga

Notetaker for the week:

Facilitator next time:

Attendees:

  • Yigakpoa
  • Chibuikem
  • Kolawole
  • Rebecca Chukwugozie
  • Egharevba Stephanie Osasumwen
  • Ladi Damola
  • Christopher Bamidele
  • Charles Sodipo
  • Ogbuji, Elvis Okechukwu
  • Mark Seyi Richards
  • Beatrice Obutor Ishmael
  • Goodness Chioma
  • Okpe Elizabeth
  • Tayo Olofinbiyi

Agenda:

  1. Welcome and Introduction
  2. Introduction of Team Leads
    • I’m excited to introduce our team leads and co-leads. They will be guiding their respective teams and ensuring we meet our goals. Brief introduction by each team lead/co-lead.
      • Disability & Gender Equality Team - GitHub
        • Disability & Gender Equality Team Lead = Stephanie
        • Disability & Gender Equality Team Co-Lead =
        • Disability & Gender Equality Team Lead =
      • Partnerships Team - GitHub
        • East Africa Team Lead = Belise?
        • West Africa Team Lead =
        • Southern Africa Team Lead=
        • Central Africa Team Lead= Axelle
      • Design Team - GitHub
        • Design Team Lead = Chibuikem Ezesionwu - GitHub username is chibuikemezesionwu
        • Design Team Co-lead = Charles Sodipo - GitHub Username is CharlesSodipo
        • Design Team Co-Lead = Uchechi - GitHub Account: Andersonizuwa
      • Marketing Team: GitHub
        • Chief Marketing Officer = Erio Crucecia
        • Marketing Co-Lead = Busola
        • Strategy lead =
        • Social Media/ Blog
        • Newsletter/ PR & Ads
        • Analytics -
    • Leadership Roles and Opportunities
      • Available leadership roles within CLENT Africa
        • HR
        • Product Management
      • Team members are encouraged to step up and take on leadership responsibilities.
  3. How to ask for help from a team on GitHub
    • Introduction to the use of wg-education on GitHub
    • Importance of organized repositories and collaborative work
    • How each team can use GitHub for project management and documentation
  4. Courses and Training Resources
    • Share relevant courses for each team
      • Disability & Gender Equality Team: Courses on inclusivity, accessibility, and gender equality best practices
      • Partnerships Team: Courses on building strategic partnerships, negotiation, and stakeholder engagement
  5. Roadmap Live link: GitHub
  6. Open Floor
    • Q&A session
    • Open discussion for suggestions and feedback
  7. Closing Remarks
    • Summary of key points discussed
    • Reminder of next meeting date and time
    • Closing statements

ACTION ITEMS:

  • Progress Updates from Each Team (20 minutes)

    • Fundraising Team: Report on potential donors identified and progress on the first fundraising event planning.
    • Partnerships Team: Update on the outreach strategy development and partnership materials preparation.
    • Marketing Team: Status of the volunteer introduction campaign and upcoming awareness campaigns.
    • Project Implementation Team: Review of ongoing projects and plans for upcoming projects.
    • Volunteer Coordination: Updates on volunteer engagement and onboarding processes.
    • Renewable Energy & Technology Team: Progress on any ongoing projects or research.

  • Discussion of Challenges and Solutions (15 minutes)

    • Each team highlights any challenges faced.
    • Brainstorm potential solutions collaboratively.