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script.gs
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script.gs
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function createAndSendReport() {
try {
// Configuration (only needs to be set once)
var config = {
spreadsheetId: SpreadsheetApp.getActiveSpreadsheet().getId(), // Spreadsheet ID
dailyReceiptsSheetName: "Daily_Receipts", // Replace with your sheet name for receipts
dailyExpensesSheetName: "Daily_Expenses", // Replace with your sheet name for expenses
receiptsFolderId: "YOUR_FOLDER_ID_HERE", // Folder ID for saving receipts PDFs
expensesFolderId: "YOUR_FOLDER_ID_HERE", // Folder ID for saving expenses PDFs
recipientEmails: [
"email1@gmail.com", // Add your email here
"email2@gmail.com", // Add other recipients
"email3@gmail.com"
]
};
// Fetch the Spreadsheet and its sheets
var spSheet = SpreadsheetApp.openById(config.spreadsheetId);
var dailyReceipts = spSheet.getSheetByName(config.dailyReceiptsSheetName);
var dailyExpenses = spSheet.getSheetByName(config.dailyExpensesSheetName);
// Fetch data from the sheets
var dataReceipts = getDataFromSheet(dailyReceipts);
var dataExpenses = getDataFromSheet(dailyExpenses);
// Check if data is present
if (!dataReceipts || dataReceipts.length === 0) throw new Error("No data found in 'Daily_Receipts' sheet.");
if (!dataExpenses || dataExpenses.length === 0) throw new Error("No data found in 'Daily_Expenses' sheet.");
// Generate HTML report content
var htmlContent = generateHtmlReport(dataReceipts, dataExpenses);
// Send the report via email
sendEmailWithHtmlReport(config.recipientEmails, htmlContent);
// Create PDFs for both Receipts and Expenses and save them in Google Drive
createAndSavePdf(dailyReceipts, dataReceipts, config.receiptsFolderId, "Daily Receipts Report");
createAndSavePdf(dailyExpenses, dataExpenses, config.expensesFolderId, "Daily Expenses Report");
// Optionally clear the sheet data except headers
clearSheetData(dailyReceipts);
clearSheetData(dailyExpenses);
Logger.log("Email and PDFs sent successfully.");
} catch (error) {
Logger.log("An error occurred: " + error.message);
// Use an email for script maintainer to be notified when errors occur
GmailApp.sendEmail("maintainer@gmail.com", "Error in Google Apps Script", "An error occurred: " + error.message);
}
}
// {{{
/**
* Fetch data from a specific sheet.
* @param {Sheet} sheet The Google Sheet to fetch data from.
* @returns {Array} The data from the sheet.
*/
function getDataFromSheet(sheet) {
var data = [];
var values = sheet.getDataRange().getValues();
// Convert values into strings to prevent automatic formatting
values.forEach(function(row) {
data.push(row.map(function(cell) {
return cell.toString();
}));
});
return data;
}
/**
* Generate HTML content for the report.
* @param {Array} dataReceipts Data for receipts.
* @param {Array} dataExpenses Data for expenses.
* @returns {string} HTML content.
*/
function generateHtmlReport(dataReceipts, dataExpenses) {
var htmlContent = "<html><head><style>";
htmlContent += "table { border-collapse: collapse; width: 100%; }";
htmlContent += "th, td { border: 1px solid black; padding: 8px; }";
htmlContent += "th { background-color: #0074D9; color: #ffffff; }";
htmlContent += ".time-box { border: 2px solid red; padding: 8px; margin-bottom: 10px; }";
htmlContent += "</style></head><body>";
// Add report title
htmlContent += "<h1 style='text-align: center;'>Company Name</h1>"; // Replace "Company Name"
// Add time zones
var currentMonth = Utilities.formatDate(new Date(), Session.getScriptTimeZone(), "MMMM");
var californiaTime = getCurrentDateTime("America/Los_Angeles");
var dhakaTime = getCurrentDateTime("Asia/Dhaka");
htmlContent += "<p style='text-align: center;'><strong>" + currentMonth + "</strong></p>";
htmlContent += "<div class='time-box'><p><strong>California Time:</strong> " + californiaTime + "</p></div>";
htmlContent += "<div class='time-box'><p><strong>Dhaka Time:</strong> " + dhakaTime + "</p></div>";
// Add receipts table
htmlContent += "<h2>Daily Receipts</h2>";
htmlContent += generateTableHtml(dataReceipts);
// Add expenses table
htmlContent += "<h2>Daily Expenses</h2>";
htmlContent += generateTableHtml(dataExpenses);
htmlContent += "</body></html>";
return htmlContent;
}
/**
* Generate HTML for a table.
* @param {Array} data The table data.
* @returns {string} The HTML string for the table.
*/
function generateTableHtml(data) {
var html = "<table><tr>";
data[0].forEach(function(header) {
html += "<th>" + header + "</th>";
});
html += "</tr>";
for (var i = 1; i < data.length; i++) {
html += "<tr>";
data[i].forEach(function(cell) {
html += "<td>" + cell + "</td>";
});
html += "</tr>";
}
html += "</table>";
return html;
}
/**
* Send an email with the report.
* @param {Array} emails List of recipient emails.
* @param {string} htmlContent The email content in HTML.
*/
function sendEmailWithHtmlReport(emails, htmlContent) {
var subject = "Daily Report";
var body = "Please find attached the daily report.";
emails.forEach(function(email) {
GmailApp.sendEmail(email, subject, body, {
htmlBody: htmlContent
});
});
}
/**
* Create a PDF for a given sheet and save it to Google Drive.
* @param {Sheet} sheet The Google Sheet.
* @param {Array} data The data to include in the PDF.
* @param {string} folderId The Google Drive folder ID to save the PDF.
* @param {string} title The title of the PDF.
*/
function createAndSavePdf(sheet, data, folderId, title) {
var doc = DocumentApp.create(title);
var body = doc.getBody();
// Add title and current month
var currentMonth = Utilities.formatDate(new Date(), Session.getScriptTimeZone(), "MMMM");
body.appendParagraph('Company Name').setHeading(DocumentApp.ParagraphHeading.HEADING1).setAlignment(DocumentApp.HorizontalAlignment.CENTER);
body.appendParagraph(currentMonth).setBold(true).setAlignment(DocumentApp.HorizontalAlignment.CENTER);
// Add table data
var table = body.appendTable();
data.forEach(function(row) {
var tableRow = table.appendTableRow();
row.forEach(function(cell) {
tableRow.appendTableCell(cell);
});
});
// Save and convert to PDF
doc.saveAndClose();
var pdfBlob = DriveApp.getFileById(doc.getId()).getBlob().setName(title + "-" + getCurrentDateTimeFormatted("dd-MM-yy_hh-mm-ssa") + ".pdf");
// Save to Drive
var folder = DriveApp.getFolderById(folderId);
folder.createFile(pdfBlob);
// Delete temporary Google Doc
DriveApp.getFileById(doc.getId()).setTrashed(true);
}
/**
* Clear data in a sheet except for the headers.
* @param {Sheet} sheet The sheet to clear.
*/
function clearSheetData(sheet) {
var numRows = sheet.getLastRow();
if (numRows > 1) {
sheet.getRange(2, 1, numRows - 1, sheet.getLastColumn()).clear(); // Clear all rows except header
}
}
/**
* Get the current date and time in a specific timezone.
* @param {string} timezone The timezone to get the current time for.
* @returns {string} The formatted current date and time.
*/
function getCurrentDateTime(timezone) {
var date = new Date();
return Utilities.formatDate(date, timezone, "MMMM dd, yyyy hh:mm a");
}
/**
* Get the current date and time formatted.
* @param {string} format The format for the date and time.
* @returns {string} The formatted date and time.
*/
function getCurrentDateTimeFormatted(format) {
var date = new Date();
return Utilities.formatDate(date, Session.getScriptTimeZone(), format);
}
// }}}
// vim: ft=js:foldmethod=marker:expandtab:ts=4:shiftwidth=4