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Create a Guide: Create and/or organize your project's Google Drive #49
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@ggrrettcchhenn please provide an update on this issue. |
@ag2463 do you have any updates? Progress: I've started a draft, but its still very bare. Should have something ready to share for next meeting. |
Expunge Assist recently had to consolidate two google drives, so we used this an outline as a guide but altered it a bit to what felt more intuitive for our team. We categorized top level folders into our teams (Admin (PM), Design, Research, Development) instead of file types (forms, meeting documentation, working files). Because our secondary folder had grown to be larger than the primary folder that we were moving into, we made an inventory spreadsheet mapping out all of the folders in each drive and a proposed structure for the migration: https://docs.google.com/spreadsheets/d/1zrHuEa3q_Fyb2KiWxTBi5LxP-WN4pzLTiZprt0B77Z4/edit?usp=sharing This new structure seems to be working pretty well for us so far. It is challenging to find one organizational structure for a large group, but some team members have commented that this new structure is easier to navigate. |
As a part of this process, we also adopted certain file naming conventions for our team moving forward. I will paste them below. File Naming ConventionsPlease use these standard practices for naming all Expunge Assist documents, as applicable. Remember to save all documents you work on for this project in our shared Expunge Assist Google Drive. This is so that we do not lose access to any digital files. If a teammate requests access to a Google Drive file, check to make sure that the file is in a team folder that they have access to.
References: |
Hi @ag2463
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Link to the current How to Write a Guide |
Overview
We need to create a guide to setting up and/or organize your project's Google Drive so it can be easy to navigate.
Action Items
old product management google drivenew product management google drive>Product Management GuidesResources
Draft
Guide Document
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