Panel 015-sc22 checklist

[bernhold]

Preparing to advertise panel

• Collect initial webinar information
  • panel date
  • panel title
  • panel abstract
  • panelist name(s)
  • panelist email(s)
  • panelist affiliation(s)
  • panelist github id(s)
  • panelist bio(s)
  • moderator name(s)
  • moderator email(s)
  • moderator affiliation(s)
  • moderator github id(s)
  • moderator bio(s)
  • registration-url
• technical editor checks webinar abstract
• Add panelist(s), moderator(s), and panel to GitHub repo
  • create presenter record(s)
  • create panel record
  • verify content and formatting

Advertising webinar

• Update ECP training site
  • add full upcoming event
  • obtain ecp-abbreviation
• Add ecp-abbreviation to webinar record in GitHub repo
• Update i-p.o site
  • add full upcoming event to https://ideas-productivity.org/events/strategies-for-working-remotely-panels/
  • add upcoming event bullet to https://ideas-productivity.org/events/
  • add upcoming event bullet to https://ideas-productivity.org/
• Add BSSw Event
  • add event to https://github.com/betterscientificsoftware/betterscientificsoftware.github.io/tree/master/Events
  • Publish updates on BSSw.io
  • Notify BSSw Digest team, with link to text formatted for digest
• Prepare and send MailChimp campaign to full audience
  • add audience from most recent panel
  • prepare campaign
  • schedule distribution of email

Preparing for event

• Add event metadata
  • survey public-url

Post-event artifact collection

• obtain panel registration list
• obtain panel participation list
• obtain slides
• obtain recording(s)
• obtain additional materials

Post-event announcement updates

• Update i-p.o site
  • remove upcoming event from https://ideas-productivity.org/events/strategies-for-working-remotely-panels/
  • add to be archived past event to https://ideas-productivity.org/events/strategies-for-working-remotely-panels/
  • remove upcoming event bullet to https://ideas-productivity.org/events/
  • add past event bullet to https://ideas-productivity.org/events/
  • remove upcoming event bullet from https://ideas-productivity.org/

Artifact archiving

• Add archives information to webinar record

Webinar followup communications

• update ECP training site
• Update i-p.o site
  • update past event with archives on https://ideas-productivity.org/events/strategies-for-working-remotely-panels/
  • update https://github.com/betterscientificsoftware/betterscientificsoftware.github.io/blob/master/CuratedContent/swr-panels-cc.md
  • Publish updates on BSSw.io
• Update MailChimp audience w/ appropriate tag
  • add panel registrants w/ appropriate tag
  • add panel participants w/ appropriate tag
• prepare and send MailChimp campaign to appropriate tag

Note: items in italics are usually performed by Ashley. Items in regular font are usually performed by David.