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We decided to open source our conference planing and share our experiences with you.
Each category will have a detailed description of what we can recommend and into what problems we ran.
Please also keep in mind that this is from our point of view as a non-profit organisation.
Please read this file 🎉❤️.
The first thing when you want to start a conference is to check if you have an audience and find a setting that is realistic.
If you don't want to do it alone now is the time to find like-minded people.
With these settings in mind you can start looking for a date and location finding. You will see that finding a location is not an easy task. But the most important one before starting anything else. Without a location you can't have a conference.
After you found a venue and a date for your conference the next step is to have a financing plan. That means sponsors (or other income like donations) and tickets. To get attention you need a website to provide information for your audience about your event.
To run this event you need a code of conduct. There will be some people who say this is optional but it is not.
If you run an unconference this is all you need at the moment. If you run a curated conference you need a CFP and afterwards a selection process for the curated talks.
If you feel confident to provide more than the basic settings let's discuss these options. You can offer Contriboot™, catering, diversity support, swag, parties, workshops, badges.
Here is a basic roadmap.
To prevent people to join your event who haven't paid you need some sort of access control.
If you run an unconference you have to prepare and organize the voting process
Check your finances. Thank your sponsors and attendees. Get feedback.