Merge branch 'main' into miaradfordMT-patch-1

README.md

@@ -39,7 +39,7 @@ Some little extras at work:
 
 * 💻 [Work Ready](benefits/work_ready.md) – On top of your Macbook, we provide a budget for other equipment you might need to get set up for work
 * 💡 [Learning](guides/learning/README.md) – We provide a learning budget to help develop your skills
-* 🍽️ [Lunchers](benefits/lunchers.md) – We randomly match up and new starters and some other team members to have lunch on us
+* 🍽️ [Lunchers](benefits/lunchers.md) – Come into the office, book your desk & be in with a chance of having lunch on us!
 * 🏓 [Getting Together](benefits/getting_together.md) –  We hold regular social events so you can get to know your teammates better
 
 Fair compensation and benefits:
@@ -50,7 +50,7 @@ Fair compensation and benefits:
 * 🚄 [Season Ticket Loan](benefits/season_ticket_loan.md) – We provide loans to help you pay for your travel
 * 🚲 [Cycle To Work Scheme](benefits/cycle_to_work_scheme.md) – We offer the cycle to work scheme to help pay for your bicycle
 * 🚕 [Expenses Paid](guides/compensation/expenses.md) – We’re happy to cover a range of work-related expenses in line with our expenses policy
-* 💻 [Help To Buy Tech](benefits/help_to_buy_tech.md) – A more affordable way for our team to buy the latest gadgets and technology
+* 💻 [Help To Buy Tech](benefits/help_to_buy_tech.md) – Shop the latest gadgets,technology and now Ikea!
 * 🏦 [Income Protection & Life Assurance](benefits/income_protection_and_life_insurance.md) - Financial support provision when you or your family might need it most
 
 ### Welfare

benefits/cycle_to_work_scheme.md

@@ -4,11 +4,11 @@ We take part in Cycle to Work as we wish to support those who wish to cycle to w
 Made Tech have a limit of £2500 with CycleScheme which can be used to purchase a bike and any accessories you will need. You then pay a monthly 'salary sacrifice' to effectively 'hire' the bike and kit, over a 12 month period. Once this period has been completed you will be given options around owning your bike. The [FAQs section](https://help.cyclescheme.co.uk/article/42-what-is-an-ownership-fee) of their website has lots of information regarding these options.If you leave Made Tech before paying off the purchase, the balance will be taken from your final salary payment.
 
 
-## Process for getting a bike through Cycle to Work on Made Tech Benefits Box
+## Process for getting a bike through Cycle to Work:
 
 ### How do I use CycleScheme?
 
-Start your application quickly and easily through the CycleScheme portal which you can access via Bob benefits. All you will need is the Employer Code which can be found in the information section of the Bob benefits CycleScheme box. Once you have entered the Employee code go through the application process using your Payroll number (labelled Employee ID on your bob profile, or can be found on your payslip.) 
+Start your application quickly and easily through the CycleScheme portal which you can access via Bob benefits. All you will need is the Employer Code which can be found in the information section of the Bob benefits CycleScheme tile. Once you have entered the Employee code go through the application process using your Payroll number (labelled Employee ID on your bob profile, or can be found on your payslip.) 
 
 Once you have completed the application it will be sent to a member of the people team to approve your request. Once approved you will receive your eCertificate which can then be exchanged for your gear in store or online!
 

benefits/getting_together.md

@@ -1,29 +1,11 @@
 # Getting together as a team and company
 
-
-## Day to day socialising
-We encourage you to organise after work catch ups. These can take place in our offices, local pubs, restaurants or be activity based.
-
-
-
-
 ## Our monthly meet ups
-Our People team try to organise a social activity for our offices each month, this can be extended out to friends, customers and prospective new joiners to Made Tech and is organised around our current office locations (London, Manchester, Bristol and Swansea). These are a great way to meet the team and spend some social time together outside of the work environment and at times outside of our office spaces.
-
-
-Some careful considerations:
-
-- Where possible, encourage customers to join us to network and socialise. 
-
-- We encourage you to invite friends of Made Tech and people we might consider hiring to after work office activities. It's a good opportunity to meet both socially. 
-
-- Although we provide drinks in the office, please be respectful of others and the office space. 
-
-
-
+Our Social Committee is made up of reps for each region, who are in charge of organising monthly regional socials. These socials will be low-key, often office based activities (don’t worry, drinks & snacks/dinner will be provided!)The intention is to facilitate more frequent gatherings, allowing us to stay connected on a regular basis 🍕🍜
 
-## Our Extravaganza’s
-Every year we hold two bi-annual company wide events, a Summer and Winter Extravaganza, this is to celebrate our achievements over the last 6 months and to get together to socialise, network and mingle with our peers and wider team.
+If you have any suggestions DM one of the reps for your region, and if you would like to get involved reach out to the People Team!
 
+## Our Winter & Summer parties
+Every year we hold a larger winter and summer event to celebrate our achievements over the last 6 months and to get together to socialise, network and mingle with our peers and wider team.
 
 _As drinking is exclusionary in nature to those who don't like or can't be around alcohol we make efforts to make sure it's not the centre of our culture whilst at the same time acknowledging it's important to some._

benefits/help_to_buy_tech.md

@@ -1,9 +1,10 @@
-# Help to buy Tech is now...TechScheme!
+# Help to buy Tech with TechScheme
 
 We've signed up to TechScheme which is accessible through Bob Benefits to make it easier and more affordable for our team to buy the latest tech gadgets.
 
 TechScheme lets you get the latest tech, such as Smart Phones, Smart Watches and/or Game Consoles, up to a maximum value of £2,000. You apply for an eCertificate worth the value of your shopping basket - so decide what you want to buy before you apply for this perk. You then repay this amount via your salary across 12 months. Powered by Currys to allow you to choose from thousands of products, and take advantage of the sales! Your voucher is valid for up to two years, so no need to spend it all at once!
 
+You can now shop at Ikea for all your furtiture, flat pack & meatball needs! The process works the exact same, simply select Ikea as your chosen retailer at check out.
 
 ## TechScheme FAQs
 
@@ -16,7 +17,7 @@ Once you have completed the application it will be sent to a member of the peopl
 
 ### 2. I've applied when will I get the eCertificate?
 
-We will review all new applications every Monday afternoon, so you shouldnt have to wait longer than one week for Made Tech approval. Once we have approved and paid for your voucher you will then be sent this automatically from TechScheme.
+We will review all new applications every Friday afternoon, so you shouldnt have to wait longer than one week for Made Tech approval. Once we have approved and paid for your voucher you will then be sent this automatically from TechScheme.
 
 ### 3. What is TechScheme?
 

benefits/lunchers.md

@@ -1,17 +1,12 @@
-# Lunchers
+# Lunchers 
 
-Every fortnight we select three groups of five people to have a team lunch and join any new starters in a de-regionalised format, with the day it’s held on rotation each time.
-
-This ritual provides an inclusive opportunity for the team to socialise and share their successes and challenges. 
-It's important that we continue to set aside the time for this, especially when as many of us work remotely most of the time.
+Once a month in each office we select 5 people to have lunch together on us! Order from your favoriute restaurant, nip to the shops, find a local cafe or head for a walk around Borough Market - the choice is yours!
 
 ## How it works
 
-The People & Culture Advisors will organise three lunchers groups every fortnight. *You can only expense your lunch if invited to do so by them.*
+- At the start of the month the date for each region will be posted in the Slack channel. To be in with a chance of being selected, book your desk and make sure you are in the office on that day!
+- The day before lunch the lucky lunchers will be posted in the regions Slack channel - if you cant make it, give your spot to someone else whos in.
 
-While we're working remotely, order from your favourite restaurant, or purchase ingredients from a supermarket (up to a maximum of £20) and expense back under the "Staff Meals" section on Xero.
+*You can only expense your lunch if you are chosen for lunchers.*
 
 If you have any questions, ask the People or Finance Team.
-
-*Policy owners: People & Culture Advisor(s)*
-

benefits/pension_scheme.md

@@ -2,15 +2,22 @@
 
 We have introduced a much-improved pension offering for all employees (as of May 2022). The workplace pension scheme is run by Scottish Widows and follows a contribution matching model where Made Tech matches the level of contribution you decide to make.
 
-The pension contribution available to you is aligned to your SFIA level, with pensions for SFIA 1 being 4% (4% employer matched), SFIA 2-4 being up to 12% (6% employer matched), pensions for SFIA 5 being up to 14% (7% employer matched), pensions for SFIA 6 being up to 16% (8% employer matched) and pensions for SFIA 7 being up to 18% (9% employer matched). The minimum contribution in every level is 4% (employer matched), there is no maximum employee contribution at present.
+The pension contribution available to you is aligned to your SFIA level:
+- SFIA 1: 4% employer matched
+- SFIA 2-4 6% employer matched
+- SFIA 5: 7% employer matched
+- SFIA 6: 8% employer matched
+- SFIA 7: 9% employer matched
+
+The minimum contribution in every level is 4% (employer matched), there is no maximum employee contribution at present.
 
 Pension contributions are deferred for your first 90 days, if you want to opt in early add the date into the "Pension Scheme" section of your Hibob profile where you will be enrolled on a 4% contribution scheme which you can adjust after your probationary period.
 
 Our pension scheme is based on a salary sacrifice approach which is more tax-efficient for both employer and employee. We have removed the qualifying earnings limit, which should simplify pension management for those of you who are higher rate taxpayers. If you want to calculate your contributions you can use the calculator on the [Scottish Widows](https://www.scottishwidows.co.uk/retirement/calculators-tools/how-do-you-pay-to-your-pension/salary-sacrifice/) website.
 
 In order to allocate your preferred contribution, or early opt in, or opt out you'll need to fill in the "Pension Scheme" section of your Hibob profile.
 
-- You will be able to adjust your contribution level annually in a set window in spring (open to all), or at any point in the case of significant life events where this may result in a change in financial circumstances. If you are affected by the latter please email finance@madetech.com and copy in people@madetech.com
+- You will be able to adjust your contribution level annually in a set window in spring (open to all), or at any point in the case of significant life events where this may result in a change in financial circumstances. If you are affected by the latter please email payroll@madetech.com and copy in people@madetech.com
 - You can opt out at any point by updating the pension section of your Hibob profile in the "opted out" section. If you select to opt-out at the start of your employment, any initial deduction will be refunded if this is made within one month of the initial deduction. If you selected to opt out before the cut-off date (on the 18th) it will be processed in the same month, otherwise it will be in the following month. 
 Any deductions made will usually stay in the pension until you're eligible to access your money, financial advice can be obtained to assist you transferring your pension to another provider.
 - There are also [Government guidelines](https://www.gov.uk/workplace-pensions/if-you-want-to-leave-your-workplace-pension-scheme) on opt-out
@@ -19,4 +26,4 @@ You can read more about Workplace pensions on [gov.uk](https://www.gov.uk/workpl
 
 You can read more about Pensions and some third party advice on [MoneySavingExpert](http://www.moneysavingexpert.com/savings/discount-pensions)
 
-For any general pensions queries please email finance@madetech.com
+For any general pensions queries please email payroll@madetech.com

benefits/taking_holiday.md

@@ -59,7 +59,7 @@ It is the responsibility of the person agreeing to a holiday booking to ensure i
 
 ### Between Christmas and New Years
 * We only work for clients during the 3 days between Christmas and New Years if they specifically ask for this. Where there is a client requirement we'd look for volunteers to provide this cover. Most team members will not be working during this time.
-* You will need to book this time off as holiday in HiBob unless you are working.
+* Please note - you will need to book this time off as holiday in HiBob unless it has been agreed that you are working.
 
 ### December and January
 Taking time off works differently for the two weeks before Christmas and the first week in January as this is a popular time for holidays.
@@ -68,4 +68,3 @@ This means we need to coordinate with our team beyond what we may do ordinarily
 * We'll consult with our clients as early as possible to understand what level of cover they will need.
 * Time off requests submitted for this period are typically reviewed and confirmed by mid October. 
 
-We've put together an [FAQ document](https://docs.google.com/document/d/1vaAFMbznH-sGMgstjmFXrA9dIxio-vr53C7JHs7Inao/edit#) which you can view with your Made Tech account.

benefits/work_ready.md

@@ -4,6 +4,8 @@ We know you're ready to work and so we want you to be work ready. We'll equip yo
 
 In addition to this, you have access to a one off £250 work ready allowance. The allowance allows you to purchase items that will assist you in your job role. It can be used from your first day, and doesn’t need to be used in one go. If you are working your notice period, you are unable to use the budget. 
 
+Before utilising your work ready budget, please complete your DSE (Display screen equipment) training and DSE assessment to assist you in purchasing items required to fit in with DSE requirements.
+
 To utilise your work ready allowance; simply order the equipment you require then claim it back via expenses on Xero. You must have an invoice or receipt to ensure you can claim it back on Xero. Once on Xero please log the expense under ‘computer equipment <£250’. Once a claim is made you will be added to the next available weekly payment run. For any further questions on expenses please read the [expenses process](../guides/compensation/expenses.md).
 
 You can see how much of your allowance is left to use by looking at your profile on Bob under the Work Ready section.