diff --git a/README.md b/README.md index e84eebcb9..40f3022af 100644 --- a/README.md +++ b/README.md @@ -232,9 +232,9 @@ If an Observer fails to meet these expectations they can be excluded from future * [Collaboration Space Progression](./collaboration-spaces/COLLABORATION_SPACE_PROGRESSION.md) * [Working Groups](./governance/WORKING_GROUPS.md) -#### Other +#### Community Fund -* [Travel Fund Policy and Process](https://github.com/openjs-foundation/community-fund/blob/main/programs/travel-fund/README.md) +* [Community / Travel Fund](./community-fund/COMMUNITY_FUND_POLICY.md) - OpenJS Foundation projects and their community members are able to take advantage of our community fund. ### Policy Change Proposal Process @@ -256,9 +256,8 @@ Discussion should be held in the open whenever possible. However, if you need to ## Getting Help -### Project Resources & Travel Fund -OpenJS Foundation projects and their community members are able to take advantage of several services and benefits, including the [Travel Fund Program](https://github.com/openjs-foundation/community-fund/blob/main/programs/travel-fund/README.md). +### Project Resources OpenJS Foundation Collaboration spaces are able to take advantage of several services and benefits as outlined in [COLLABORATION_NETWORK.md](./collaboration-spaces/COLLABORATION_NETWORK.md). diff --git a/community-fund/COMMUNITY_FUND_POLICY.md b/community-fund/COMMUNITY_FUND_POLICY.md new file mode 100644 index 000000000..c6e0afe2f --- /dev/null +++ b/community-fund/COMMUNITY_FUND_POLICY.md @@ -0,0 +1,79 @@ +# Cross Project Council Community Fund + +## About The Community Fund + +The OpenJS Foundation’s community fund supports travel and attendance at events and activities directly related to OpenJS projects, technologies, or goals. We support travel for individuals who are: + +* Collaborators +* Standards body participants +* Speakers + +The fund can cover the costs, in whole or in part, of a participant's hotel, transportation, and some event registrations. +Applicants should explore employer-sponsored funding options as their first source of financial support. +Additionally, 25% of the community fund is allocated specifically to support underrepresented groups. +Funding decisions are determined by a combination of need and potential impact. + +## Community Fund Rules + +Valid travel expenses are: + +* Airfare, train, or ferry tickets in economy/coach class only +* Accommodations (Dates of the event plus one night prior are eligible for reimbursement) +* Ground transportation to/from the airport + +NOTE: Funds may not be used for miscellaneous travel expenses including food, visa costs, non-airport transportation, baggage fees, etc. +Generally, registration can be reimbursed if the attendee is speaking on behalf of OpenJS, the CPC, or OpenJS-hosted projects. +Funding is not transferable to another person, or any other event. + + +## How To Apply + +### Submit Travel Fund Request + +Submit your travel fund request to the Cross Project Council by completing [this application](https://forms.gle/QDt3iqoXXB5Ycovz8). +Please see [Deadlines and Timelines](#deadlines-and-timelines) for information about cut-off dates. + +### Wait For Approval + +The Cross Project Council reviews requests once per month. If your request is approved, you will be notified via email. Only +approved requests are eligible for reimbursement. + +## Getting Reimbursed + +### Submitting Expenses + +After the event, kindly submit your expenses within 30 days: + +* Fill out these [two forms](https://drive.google.com/drive/folders/1E-dTuqnIWpZN2NP-1ioAWzK_W2zSwa_P?usp=share_link) +* Submit the forms along with **all** receipts [here](https://form.asana.com/?k=S6lGzAjHv2uv7M8llnhO_w&d=9283783873717) + +Please note that expenses without receipts can not be paid. + +### Submitting A Trip Report + +The process for submitting a trip report is TBD. + + +### Receiving Payment + +Payments are processed within 30 days. + +## Deadlines and Timelines + +The default deadline for submitting a community fund request is 8 weeks prior to the travel date to allow for all requests for an event to be reviewed at the same time. + +Some events might have a fixed deadline for applications. Those deadlines will be posted to this repository. + +## CPC Review Schedule & Process + +- CPC will review requests once a month in the CPC private session +- Pending requests will be sent to the private CPC mailing list prior to the review meeting + + +## Getting Help + +Please direct any questions to operations@openjsf.org or reach out to Foundation staff on the [OpenJS Foundation Slack]([url](https://openjs-foundation.slack.com/archives/C01AM9J51J8)https://openjs-foundation.slack.com/archives/C01AM9J51J8). + +