FCOS Meeting Checklist 2024-04-17

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FCOS-Meeting

Meeting Notes

The meeting is held every week, meetings are at 16:30 UTC on Wednesdays. The meeting is held in https://matrix.to/#/#meeting-1:fedoraproject.org on matrix. The meeting is logged and the logs are available here

Required Concepts

Voting

On some topics we will need to vote. The following rules apply to the voting process.

Working Group Members and Points of Contact

Please see [meeting-people.txt](https://github.com/coreos/fedora-coreos-tracker/blob/main/meeting-people.txt).

Meeting host Requirements

The meeting host needs to have a matrix account (an example is an account on the [fedora matrix server](https://chat.fedoraproject.org/#/room/#coreos:fedoraproject.org).) The host needs to have access to the following channels on matrix - [#coreos:fedoraproject.org](https://matrix.to/#/#coreos:fedoraproject.org) - [#meeting-1:fedoraproject.org](https://matrix.to/#/#meeting-1:fedoraproject.org) The host needs to have a fedora account and be able to post discussion topics to the [fedora project](https://discussion.fedoraproject.org/tag/coreos-wg)

## For Regularly Scheduled Meetings

A quorum for the meeting is 5 people, or 51% of the members of the WG listed
below, which ever is lower. Voting items must pass with a majority of the
members voting at the meeting.

For General Ad-Hoc Votes

• All ad-hoc votes will be held via tracker issues.
• Ad-hoc votes must be announced on the current primary mailing list for Fedora Atomic (atomic-devel).
• Ad-hoc votes must be open for at least three working days (see below) after the announcement.

At least 5 people must vote, or 51% of the WG membership, whichever is
less. Votes are "+1" (in favor), "-1" (against), or +0 (abstain). Votes
pass by a simple majority of those voting.

For Urgent Ad-Hoc Votes

• All ad-hoc votes will be held via tracker issues in the fedora-coreos-tracker repository.
• Ad-hoc votes must be announced on the current primary mailing list for Fedora CoreOS.
• Ad-Hoc votes must be open for at least three hours after the announcement.

At least 5 people must vote, or 51% of the WG membership, whichever is less. Votes are "+1" (in favor), "-1" (against), or +0 (abstain). Votes pass by a 2/3 majority of those voting (round up).

Meeting Steps

1. Join channel #meeting-1:fedoraproject.org on matrix, copy these commands and paste them in the channel

   • !startmeeting fedora_coreos_meeting
   • !topic roll call

2. Switch to channel #coreos:fedoraproject.org on matrix

   • Copy the following notification and post it

     @aaradhak:matrix.org @apiaseck:matrix.org @davdunc:fedora.im @dustymabe:matrix.org @guidon:guidon.ems.host @gurssing:matrix.org @jaimelm:fedora.im @jbrooks:matrix.org @jdoss:fedora.im @jlebon:fedora.im @jmarrero:matrix.org @lorbus:matrix.org @marmijo:fedora.im @miabbott:fedora.im @quentin9696:matrix.org @ravanelli:fedora.im @walters:fedora.im @ydesouza:fedora.im FCOS community meeting in #meeting-1:fedoraproject.org If you don't want to be pinged remove your name from this file: https://github.com/coreos/fedora-coreos-tracker/blob/main/meeting-people.txt

3. Switch back to #meeting-1:fedoraproject.org wait for people to join

4. After 2-4 mins pass start the Action items from last meeting

   • !topic Action items from last meeting
   • Failed: to get action items, check the last meeting notes.

5. After the Action items are covered start the topics from the tracker

   • Cover the below topics from the tracker repository
     !topic No meeting topics found.

6. Once all the topics are covered start the open floor

   • !topic Open Floor

7. Once the time limit is reached or the open floor is quiet end the meeting

   • !endmeeting

Housekeeping

1. Navigate to the tickets that were discussed

   • Remove meeting label
   • Add any relevant information to the ticket

2. Email a meeting summary

   • to: coreos@lists.fedoraproject.org
   • subject: Fedora CoreOS Community Meeting Minutes YYYY-MM-DD
   • cc: devel@lists.fedoraproject.org
   • The body of the email is two parts

     • Header

       1. Copy and paste the following

          Minutes: <this-meetings-notes>.html
          Minutes (text): <this-meetings-notes>.txt
          Log: <this-meetings-notes>.log.html
          

       2. Update the <this-meetings-notes> with the link from https://meetbot-raw.fedoraproject.org//fedora-meeting-1/YYYY-MM-DD/

     • Body

       1. Copy and paste the contents of the <this-meetings-notes>.txt file

3. Post to fedora project

   • subject: Fedora CoreOS Community Meeting Minutes YYYY-MM-DD
   • category: Project Discussion
   • tags: coreos-wg
   • In the terminal Copy and paste the following

     fcosmeetinghtml() {
         SUMMARY_URL="$1"
     
         # Extract meeting date and time from the summary URL
         MEETING_DATE_TIME=$(echo "$SUMMARY_URL" | grep -Eo '[0-9]{4}-[0-9]{2}-[0-9]{2}-[0-9]{2}\.[0-9]{2}')
     
         # Extract meeting date from the date and time
         MEETING_DATE=$(echo "$MEETING_DATE_TIME" | cut -d'-' -f1-3)
     
         # Hydrate the raw summary URL based on the meeting date and time
         RAW_SUMMARY_URL="https://meetbot-raw.fedoraproject.org/meeting-1_matrix_fedoraproject-org/$MEETING_DATE/fedora-coreos-meeting.$MEETING_DATE_TIME.html"
     
         # Generate the log URL based on the meeting date and time
         RAW_LOG_URL="https://meetbot-raw.fedoraproject.org/meeting-1_matrix_fedoraproject-org/$MEETING_DATE/fedora-coreos-meeting.$MEETING_DATE_TIME.log.html"
     
         # Extract line numbers and timestamps from the log file
         timestamps_and_lines=$(curl -s "$RAW_LOG_URL" | grep -Eo '<div class="d-table-row" id="l-[0-9]+">|<div class="d-table-cell time shrink pe-1">[0-9]{2}:[0-9]{2}:[0-9]{2}</div>')
     
         # Generate sed commands to replace timestamps with hyperlinks including line numbers
         sed_commands=""
         current_line=""
         while read -r line; do
             if [[ "$line" =~ '<div class="d-table-row" id="l-' ]]; then
                 current_line=$(echo "$line" | grep -Eo 'id="l-[0-9]+"')
             elif [[ "$line" =~ '<div class="d-table-cell time shrink pe-1">' ]]; then
                 timestamp=$(echo "$line" | grep -Eo '[0-9]{2}:[0-9]{2}:[0-9]{2}')
                 line_number=$(echo "$current_line" | grep -Eo '[0-9]+')
                 sed_commands+="s@.*<span class=\"details\">.*($timestamp).*<\/span>@<a href=\"$RAW_LOG_URL#l-$line_number\">&<\/a>@;"
             fi
         done <<< "$timestamps_and_lines"
     
         # Apply sed commands to the summary file, delete <head> contents, and echo the result
         curl -s "$RAW_SUMMARY_URL" | sed -E -e "$sed_commands" | sed '/<head>/,/<\/head>/d' | sed 's/TOPIC://g'
     }
     

   • In the terminal run fcosmeetinghtml <this-meetings-notes>.html
   • Copy and paste the output into the post body