Adding many meetings to Google Calendar is a pain, particularly if the meetings are in multiple timezones.
This script makes it easier by letting you create meetings from a simple text file.
- Install Python requriements with: pip install -r requirements.txt
- Copy settings.py.example to settings.py
- Copy meetings.txt.example to meetings.txt
- Create a project in Google Developer Console and download the credentials by following steps 1 and 2 in https://karenapp.io/articles/how-to-automate-google-calendar-with-python-using-the-calendar-api/
Save the credentials as 'credentials.json', or the filename you've specified in settings.py.
Modify settings.py to set the primary calendar meetings will be added to, your default timezone, and whether dates like 02/03/2022 should default to date first (2 March 2022, instead of 3 February 2022).
To check your calendar names, run: python check_calendars.py
The meetings file is where you add all your meeting information.
Meetings inherit properties from the previous meeting, so if every meeting is 40 minutes you only need to specify that at the start. If the third meeting is 60 minutes instead, then for the 3rd meeting you'd add "Minutes: 60" and for the 4th meeting you'd add "Minutes: 40" again to change it back to 40.
Lines starting with # are ignored.
You can set variables by starting a line with these keywords then a value:
Timezone: The timezone of the meeting in the TZ format listed in https://en.wikipedia.org/wiki/List_of_tz_database_time_zones
Timezone shortcuts have been added for: HK, Sydney, NYC, LA, SF, Tokyo, London, Paris, and Warsaw.
More timezone shortcuts can be added to the settings.py file.
Color: or Colour: The colour of the meeting in Google Calendar. Valid values: Lavender, Sage, Grape, Flamingo, Banana, Tangerine, Peacock, Graphite, Bluberry, Basil, Tomato
Pretitle: If set, this pretitle will be added to the beginning of meeting names. This is useful for conference names and similar.
Minutes: How long the meeting goes for in minutes.
When: When the meeting is. Since meetings inherit date and time from the previous meeting, you can have a series of meetings like this and it will get the daet right:
When: 14/9/21 11:50am
When: 3pm
When: 5pm
When: 15/9/21 9am
When: 4pm
You can also use @ as a shortcut for When, like this:
@3pm
@15/9/21 9am
Any text after When: that isn't a property or a comment is interpreted as the meeting text. The first line of the meeting text will be interpreted as the title, but will be added to the description as well.
Example meetings.txt file:
## REQUIRED SETTINGS ##########################################################
# Timezone: HK, Sydney, NYC, LA, SF, Tokyo, London, Paris, Warsaw
# ...or any from https://en.wikipedia.org/wiki/List_of_tz_database_time_zones
Timezone: London
# Colors: Lavender, Sage, Grape, Flamingo, Banana, Tangerine, Peacock, Graphite, Bluberry, Basil, Tomato
Color: Blueberry
# Pretitle will be added before any meetings if set
Pretitle: AI & Big Data Expo -
# Minutes will carry over from previous settings
Minutes: 30
## ADD MEETINGS HERE ##########################################################
When: 13/9/21 9:30am
VIRTUAL PRESENTATION: Driving Business Value with Big Data and AI: A Case for Pilot-First Enterprise AI Projects
For every success story, there are numerous examples of failure to implement and scale AI. Misalignment between leadership and technologists, an unclear understanding of what’s possible, or the lack of organizational support can drive organizations to a never-ending PoC cycle. It prevents them from harnessing AI’s actual potential value.
In this session, we will explore the technological and use case landscape of AI projects. We will also explore a pilot-first approach to maximize the scalability of enterprise AI projects.
Sebastian Santibanez, Director of Advanced Technologies, SoftServe
When: 10am
Minutes: 20
VIRTUAL PRESENTATION: AI Opportunity & Issues in a Safety Critical Environment
How do you introduce a technology like AI into a working environment where one wrong decision could result in catastrophic disaster?!
The session will explore the issues of bringing AI into safety a critical process like steel making but also explore the huge opportunities this technology delivers to improve production and aid with decarbonisation of the industry.
Alisdair Walton, Data, Cloud & Innovation Lead - UK , Tata Steel
To add meetings, modify meetings.txt then run: python add_meetings.py
Created by Thomas Rice to ease the pain of adding lots of meetings in other timezones to Google Calendar.