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Nils Griswold-Steiner edited this page Jun 11, 2017 · 2 revisions

Background

Goal

The idea is for an app that allows student members of our CPCEED programs to log their activities. There are 2 programs. The FIRST Mentorship Program and Women in Engineering program. Under each program student members receive points for a variety of activities and points lead to scholarship decisions for each program.

Current Situation

Currently members are emailing the coordinators on their activities at the end of each month. Previously in the FIRST program students were reporting their activities through email as they were doing them, but this placed a time load for the coordinator and took away from doing other important tasks. This year the coordinators will be receiving emails from 35+ students in FIRST that will need to be sorted, points placed in the right categories, and duplicates noted. They've moved to a monthly email system to address this, however this makes reporting more time consuming on the students’ side and they do not want this to lead to students reporting less, participating less, or dropping out of the program.

Motivation

We thought it may be more engaging and convenient for members if we had a system where they are able to report their activities under the appropriate categories through an app as they go (which would address both issues). We are especially interested in this for the FIRST program.

Features

Minimum Viable Product (MVP)

This is the minimum required to get the app operational. It isn't what we would want to release to the public, but we would be able to start testing.

  • Events (FIRST Program & EOC Events)
    • A calendar/announcement board to display events
    • Everyone can see the calendar/announcement board
    • Created by coordinators
  • Activity Reports
    • Created by students
    • Students can view their pending activity reports
    • Coordinators can view all pending activity reports
    • Activity reports are pending until approved by program coordinators
    • Only registered users can access the activity logging system
  • Users
    • Student users
      • Accounts cannot access the activity logging system until approved by a coordinator
      • Point tracking
    • Coordinator users
    • Account management
      • Creation
      • Log in/out
      • Password change

Future Features

  • Events
    • RSVP
      • Notify users of changes to the event (location, time, etc)
      • Analytics (RSVP'd vs attended)
  • Activity Reports
    • Reports for events can be approved all at once
    • Individual reports are approved one-by-one
    • Confirmation code system to verify reports
  • Users
    • Mentor users
      • Think "super students"
      • Allowed to create events for mentees
      • Mentor teams
        • 4 students
        • 1 mentor
    • Account management
      • Personal info updates

Points

  • Minimum for scholarship consideration per category noted below. Students must meet all category minimum requirements for consideration (15pts total).
  • Categories are fixed.

FIRST Program Workshops: 3

  • Name of workshop
  • Attendance to FIRST workshops requires a signature in the sign-in sheet(s) provided. Sign-ins are proof of attendance & no additional information is needed

FIRST Program Presentations & Socials: 1

  • Name of presentation/social
  • Attendance to FIRST presentations and socials requires a signature in the sign-in sheet(s) provided. Sign-ins are proof of attendance & no additional information is needed

Professor Meetings: 4

  • Professor’s Name
  • Date of Meeting

Adviser/Faculty/Staff Meetings: 1

  • Adviser/Faculty/Staff Name
  • Date of Meeting

FIRST Program Outreach: 2

  • Name of outreach event.
  • FIRST Outreach activities require that you coordinate & check-in with Patty Rodriguez or Jamie Perez, thus no additional information is needed

Community Involvement Activities: 1

  • Name of organization/group with whom activity took place
  • Location where service was provided
  • Date
  • 1-2 sentences about the activities performed or picture confirmation
  • These is info you’ll want to add to your resume

Other College of Engineering Workshops & Engineering Company Info Sessions: 1

  • Workshop/Presentation Title (if applicable)
  • Presenter/Company Name
  • 1-2 sentences about the workshop/presentation

Mentor Meetings: 1

  • Date of Meeting

University Career Center Testing & Events: 1

Events

  • Title of activity
  • Confirmation of participation from UCC event organizers (separate email)

Testing

  • Copy of your results (separate email)
    • Prefer confidential results? Then please provide email confirmation of completion from UCC staff. (separate email)

FYS / SYS / SSS Activities & Workshops

  • Provide email confirmation of participation from FYS/SYS event organizers (separate email)

Other

  • There is no minimum requirement for this category
  • Helps with events that may not fit under the other categories but can still count
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