meeting minutes 2024-10-20

content/meeting-minutes/2024-10-06.md

@@ -120,5 +120,4 @@ End Time: 17:47
   - [ ] Ping Mini about invoicing sponsors instructions/advice
   - [ ] Papertrail e-purch and stuff
 - Iris
-  - [ ] Follow up with currently confirmed sponsors with list of things we need from them
-  - [ ] 
+  - [ ] Follow up with currently confirmed sponsors with list of things we need from them

content/meeting-minutes/2024-10-20.md

@@ -0,0 +1,87 @@
++++
+title = "2024-10-20 Meeting"
+template = "post.html"
+date = 2024-10-20
+tags = ["meeting-minutes"]
++++
+
+# 2024-10-20 Meeting
+
+Start Time: 17:12
+End Time: 17:26
+
+# Attendance
+- Alice
+- Quinn
+- Iris
+- Autumn
+- Elena
+- Nadia
+- Riley
+
+# Last Week's TODOs
+- Riley
+  - [ ] Put blurbs on the website
+  - [ ] Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
+- Nadia
+  - [/] Review TOS before officially posting it (with remade TOS)
+- Elena 
+  - [ ] Find how to get Soundbyte spotlight
+  - [ ] Email blast stuff
+- Alice
+  - [x] Make event blurbs
+- Iris
+  - [x] Follow up with currently confirmed sponsors with list of things we need from them
+
+# Last Week's MH TODOs
+- Quinn
+  - [x] Email more MH potential sponsors
+- Alice
+  - [x] Investigate Canvas course about invoicing sponsors
+  - [ ] MH food permit (long-term)
+
+# Topics for Discussion
+- ACM x Plumb Bob study night
+  - Costs would be split way, which we will not be able to accomodate
+  - We could hypothetically offer our room, but we have no real reason to do so because people already study in the ACM Room
+  - Our interests do not seem to overlap all that much, but...
+    - Beyond the monetary aspect, it would require minimal effort on our part, and it would give us some gain (like exposure)
+  - So we can respond with the indication that we cannot offer funds but can proffer our support and environment
+- MinneDetails 
+  - Alice started working on the SSF application for MinneHack now that she has the info she needs
+    - We have a higher cost for the room this year (about double)
+      - So may not be able to get any food coverage from SSF
+      - But we cannot inform them of the increase in price of the room to haggle at least *some* money for food
+  - We should think about registration infrastructure and timing
+    - Before winter break would be ideal (and before people are too worried about finals)
+      - Right after Thanksgiving break would be good
+  - Do we have detailed attendance documentation for prior MinneHacks?
+    - Iris may have details on her 2023 MH application from last year, Alice will examine this further
+  - Promotion
+    - Flyers
+    - Standard channels (newsletter + discord announcements)
+    - Email Blast for sure
+    - SoundByte?
+- Declaration of ChalSummit1g
+  - Friday the 25th, evening is when everyone seems to be available for collaboratively writing CTF challenges
+- Formally declaring 5:00pm as our meeting time (its currently 5:30pm but 5:00 always works better for everyone involved)
+  - Make it so
+
+# TODOs
+- Riley
+  - [ ] Put blurbs on the website
+  - [ ] Put info on servers and such and their access/rules on acm.umn.edu/resources/systems
+- Nadia
+  - [/] Review TOS before officially posting it (with remade TOS)
+- Elena 
+  - [ ] Find how to get Soundbyte spotlight (info in one of the meeting minutes)
+  - [ ] Email blast stuff (info in one of the meeting minutes)
+- Alice
+  - [ ] Forward sponsorship payments to Justin
+  - [ ] Respond to Plumb Bob about having not the money but the spirit and the space
+
+# MH TODOs
+- Quinn
+  - [ ] Email more MH potential sponsors
+- Alice
+  - [ ] MH food permit (long-term)