Moving premises checklist

moving-premises.md

@@ -0,0 +1,30 @@
+# Moving premises checklist
+
+A checklist of things we have to do in order to move office, with links to relevant previous issues.
+
+Based on: https://github.com/dwyl/hq/issues/469 and https://github.com/dwyl/focus-hub/issues/135
+
+Ideally this would be started **more than 30 days** before we move out because some e.g. utilities providers have notice periods.
+
+You should also try to get the details of the new tenants as many providers will ask this, and not having it can cause delays.
+
+NB: when we left FocusHub we moved into Space4, which is a serviced co-working office - so we cancelled the various utilities rather than transferring them to the new address
+
+* Contact our contents insurer to change the address on the account ([issue](https://github.com/dwyl/hq/issues/256))
+  * In the unlikely event we have building cover, that should be dealt with as well
+* Change address on Santander account (this takes ages and has to be done on paper via snail mail, with physical signatures)
+* Change address on Coop account (account-holder has to call telephone banking)
+* Change address on The People's Pension (email from registered address)
+* Change address on HMRC & Companies House
+  * NB: HMRC has several addresses that need to be changed individually; they're all on the same page, but they're easy to miss
+* Change address on dwyl Google Admin Account
+* Change address on Google search (I just searched for dwyl and hit "edit your information" on the right hand side)
+* If rent is paid through `direct debit`, cancel the instruction
+* If we have a cleaner, inform them sooner rather than later; also worth checking if they can do a deep clean after we've moved our stuff out
+* If we pay business rates and we're moving to a different area...
+  * inform our current council of our moving date and ask for a final invoice
+  * inform our new council of tenancy start date and fill in any forms
+* Change address/cancel Internet Service Provider (this will definitely have a notice period)
+* Change address/cancel water/gas/electricity
+* Get everyone to change their email signatures and redo https://github.com/dwyl/hq/issues/365
+* Change the address on dwyl.com (check whether it's only in the footer)