Experience Faculty Grade Change - Intelligent Processes Workflow

This extension facilitates a streamlined process for faculty members to formally request the registrar's intervention in grade adjustments for individual students.

It comprises code for a Experience Card and Page along with an associated Intelligent Processes workflow designed to facilitate grade changes by faculty members.

• The Experience Card and Page enables faculty to specify the target course and desired grade adjustments, triggering the invocation of the Intelligent Processes workflow.
• The Intelligent Processes workflow, in turn, executes the grade change process using the information provided by the faculty through the Experience Page.

Faculty Grade Change Form - Experience Card

The experience card features a straightforward hyperlink leading to the Grade Change Form.

Faculty Grade Change Form - Experience Page

The Grade Change Form presents a comprehensive array of fields that users are required to complete in order to retrieve pertinent student information for initiating a grade change request.

Upon inputting the term code, the system dynamically populates all associated courses and their corresponding grades. Upon selection of a specific course, the form further populates with the details of all students enrolled in the chosen term and course. Subsequently, upon choosing a particular student, the form automatically populates their current grade, streamlining the process for users.

JSON Body

The following JSON body is what we'll be submitting to Intelligent Processes Workflow API ie, workflow-instances API. We have to configure the below mentioned API parameters under the variables key on Intelligent Processes Start section.

Please refer the Start Parameters image under the Intelligent Processes Workflow section.

    {
        "id": "f07c9938-69c0-46b1-8db7-dc029b7a204e", // workflow ID
        "variables": {
            "term": {
                "value": "2024/SP"
            },
            "facultyID": {
                "value": "A00042621"
            },
            "facultyName": {
                "value": "Andrew G Garner"
            },
            "studentId": {
                "value": "c4ba9260-7fdb-4cf8-9a72-34c132897af7"
            },
            "studentName": {
                "value": "Frank Gehring"
            },
            "sectionId": {
                "value": "19226edc-93b7-4e9a-987c-cbd3c7e0debd"
            },
            "sectionCode": {
                "value": "WMG-100-01"
            },
            "oldGrade": {
                "value": "B"
            },
            "newGrade": {
                "value": "A"
            },
            "facultyComment": {
                "value": "Testing"
            },
            "facultyGuid": {
                "value": "be93c1b3-61e9-46d0-a506-5abee5e425b4"  // Internal Use
            },
            "schemeId": {
                "value": "64fef697-8a89-4cb0-9f64-c7e9089d6b34"  // Internal Use
            },
            "gradeId": {
                "value": "e2404374-e15a-444f-8fd8-7e7aed39d431" // Internal Use
            },
            "academicPeriodId": {
                "value": "5fd7ba09-4c07-440c-847b-6fde566b0d84" // Internal Use
            },
            "changeReasonId": {
                "value": "41d913fe-a9c9-4404-8e9c-53bdbb7caf03" // Internal Use
            },
            "gradeRowId": {
                "value": "384dca8d-d7aa-49c8-b394-0a1493abc379" // Internal Use
            }
        }
    }

The fields which aren't marked as Internal Use would be shown to the registrar during grade change approval screen.

Intelligent Processes Workflow

Start Parameters

Under the start section, we have configure all the above mentioned API variables under start parameters as follows.

APIs

This extension necessitated the utilization of EEDM APIs. The following is a compilation of the APIs employed in this context

Endpoint	API Spec
academic-periods	Banner Colleague
grade-change-reasons	Banner Colleague
sections	Banner Colleague
section-registrations	Banner Colleague
persons	Banner Colleague
student-transcript-grades	Banner Colleague
grade-definitions	Banner Colleague
student-transcript-grades-adjustments	Banner Colleague

• workflow-instances (Intelligent Processes Workflow API)

DataConnect Serverless APIs & Authorization

It is imperative to generate Dataconnect Serverless APIs for all previously specified APIs, excluding the workflow-instances. Specifically, the student-transcript-grades-adjustments API will utilize the Ethos Token Authentication type, while all other APIs will employ the User Token authentication method.

Kindly check the below documentation links for creating Serverless APIs and setting up authorizations permissions for the above mentioned authentication methods

• DataConnect Serverless APIs
• Ethos Token
• User Token

For the documentation on workflow-instances, kindly refer here.

Experience Page - Flow

The sequence of data flow is as follows

Independent APIs

Below mentioned APIs are fired as soon as the page is loaded

Endpoint	API Type	Description
academic-periods	EEDM	Retrieves the list of term codes available
grade-change-reasons	EEDM	Retrieves the catalogue of reasons available for faculty members to designate when submitting a request for a grade change

Dependent APIs

As soon as the faculty keys in the term code the following data flow gets invoked

Endpoint	API Type	Description	Dependent On	Data to Pick	Authentication Type
persons	EEDM	Since we would like to show Faculty's full name on Approval screen, we're fetching person's full name using this API.	id	fullName	User Token
sections	EEDM	Upon the faculty's input of the term code, this API will be utilized to retrieve a comprehensive list of all available sections associated with the specified term.	academicPeriodId	id code gradeSchemes[0].id	User Token
section-registrations	EEDM	Now based on the section ID we can gather information on all actively enrolled students.	sectionId	registrant.id	User Token
student-transcript-grades	EEDM	To obtain the current grade of a student, utilize this API by providing the current academic period GUID and the student GUID as necessary parameters.	studentGUID academicPeriodGUID	id	User Token
grade-definitions	EEDM	To fetch the list of all accepted grade, this API needs to be called and can be filtered out based on the gradeScheme we retrived from sections API	schemeId	id grade.value	User Token

Upon acquiring all essential data for the Intelligent Processes workflow, proceed to invoke the workflow-instances Intelligent Processes API along with the workflow ID.

Intelligent Processes Workflow Action

DataConnect Serverless Endpoint	API Type	Description	Required Params	Authentication Type
student-transcript-grades/{id}	EEDM	When the registrar approves the grade change, then this API is invoked automatically via Intelligent Processes Action and updates the grade.	recordId gradeId changeReasonId	Ethos Token

Path Design System

For this extension, we have leveraged the following Path Design components to create a clean and minimal UI.

• Grid
• DropdownTypehead
• Snackbar
• TextField
• Button

With Path Design System, you get to experience unparalleled cross-device compatibility, as this extension effortlessly adapts and shines with responsive design.

Technologies

Dataconnect Serverless APIs

As the Faculty Grade Change experience is exclusively accessible to users with the Faculty role, direct utilization of authenticatedEthosFetch is not feasible, given that the majority of APIs are restricted to the experience-admin role. Consequently, we have developed all aforementioned APIs on Data Connect as serverless APIs, with the exception of the workflow-instances API.

Grids

With the Path Design system's grids, our UI seamlessly adapts to whichever screen the user is viewing and provides a flawless user experience.

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