UI/UX Cop Lead / Org Agenda

[ExperimentsInHonesty]

Overview

This issue tracks the agenda and notes for the UI/UX Cop Leads and Org meeting

Weekly Agenda, Recordings, and Meeting Notes

2024
2023
2022
2021

Action Items

• Add the Date of the next meeting below
• Link the Agenda/Notes from meeting

Resources/Instructions

Template

## [DATE] Meeting Agenda

### Who was there

- [ ] Aparna G.
- [ ] Julia G.
- [ ] Peter G.
- [ ] Leo P.
    
### Prework to prep for meeting
(Collect any queries/blockers arising during the course of the week. Add to Agenda)

#### FYIs 
(Nothing needs to be done, just keeping each other informed)

### Recurring items: 
 - [ ] Review current issues on the [CoP Management board](https://github.com/hackforla/UI-UX/projects/6)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each co-lead (and Org reps, if applicable)
       - [ ] Aparna G.
       - [ ] Julia G.
       - [ ] Peter G.
       - [ ] Leo P.

### New Items 
(Brainstorm new topics or continue discussions. Add issue numbers and/or any notes)

### Notes from meeting

### Tasks

### To be discussed..

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[Link back to top of issue](https://github.com/hackforla/UI-UX/issues/187)

[Aparna1Gopal]

2022-11-02 Meeting Agenda

UI/UX Co-Leads Meeting, after All COP Leads meeting

Prework to prep for meeting

Add any questions/suggestions to brainstorm with UI/UX Co-leads under 'New Items'

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• Scheduling planned for upcoming month and beyond
• Discuss schedule for November 2022 with UI/UX CoP Leads, confirm schedule
  11/2/2022: All Co-leads Planning Week
  11/9/2022: Briel Kobak Talk - Value of creating a guide (In-house member speaker series)
  11/16/2022: Helen Lin, UX Researcher (Guest Speaker Series)
  11/23/2022: No CoP Meeting
  11/30/2022: No CoP Meeting
• Offboarding member from invites: to cleanup your Community of Practice invite, so that you can make space for new members

New Items

• Double check that open roles cards are updated (e.g., UI Designer for Civic Tech Jobs)(CREATE GITHUB ISSUE)
• Branding and cleaning-up the Interview Workshop Document UI/UX CoP: Interview Questions (CREATE GITHUB ISSUE)
• Updating all questions from the 'Create UX Interview Questions Repository' GitHub Issue to UI/UX CoP: Interview Questions google doc
  Create UX Interview Questions Repository #351 -------------------->>>> UI/UX CoP: Interview Questions (UPDATE GITHUB ISSUE)
• Removing inactive UI/UX CoP Leads from meeting agenda GitHub issues
• How to reorganize/restructure/close this issue? Restructure this as epic issue for UI/UX CoP branding? Contacting Past Guest Speakers for UI/UX CoP [Logo Design & YouTube] #311 (UPDATE GITHUB ISSUE)
• Hire dedicated UI Designer for Logo Design? (CREATE GITHUB ISSUE)
• Hire dedicated UX Writer/ Content Designer for the YouTube Channel? (CREATE GITHUB ISSUE)
• Review Consent Form (to send to past and current guest speakers), revise if needed (Hire dedicated UX Researcher to work on this?) (OR) Could use the consent form template from ReOps template of TWE'22/ Currently seek consent from Speakers (CREATE GITHUB ISSUE?)
• Sara B has created a template issue for the Guest Speaker Question Tracker

Notes from meeting

• Sara B will be off boarding soon as UI/UX CoP Co-Lead. Sara B is happy to come in as advisor during the All-leads Planning meeting and UI/UX COP Planning meetings.

• Need to find a new Co-Lead (replacement for Sara B). We had a few suggestions and will be reaching out to them via Slack. Will also be making an announcement for need for new Co-lead during next week’s UI/UX CoP meeting if our Slack outreach is not successful.

• There will be no UI/UX CoP meetings in late November and December as decided during all-Leads planning meeting. Updated the November 2022 schedule accordingly.

• Keep the pace of current clean-up & improving GitHub Health of the CoP. The UI/UX CoP Leads will be meeting as per usual on Wednesdays ( in late November & December, depending on individual schedule) to work on this in real time and progress with required clean-up.

• Discuss other items on this agenda as and when UI/UX CoP Leads meet next week. Taking one task at a time and working on the GitHub clean-up and restricting current issues/tasks.

• Create a Kanban board/list of issues for the UI/UX CoP Leads to work on. This will help streamline the workflow.

• Bonnie mentioned a Research Ops project at the HfLA scale. To create templates and issues that can be replicated & reused at the org scale. Similar to the work being conducted at TWE (Tech Work Experience). Could explore using MkDocs to host this 'Research' ReOps (https://www.mkdocs.org). This will be explored in early 2023 once the general templates from TWE are ready. This could function as its own ReOps project within the CoP and could lead to more open roles for new onboarding UX Researchers.

Tasks

• Need to create Slack group with Co-leads and reach out to Briel Kobak regarding Guides talk during next week’s UI/UX CoP meeting (Assigned to @Aparna1Gopal )

• Need to cancel the UI/UX CoP meetings on Google Calendar (Assigned to @juliagab56)

Items for next week's agenda

• UI/UX Co-leads to add any other tasks/discussion to add to this agenda, if they have ideas or come across something they would like to discuss.

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[Aparna1Gopal]

11-07-2024 Meeting Agenda

Who was there

• Aparna G.
• Julia G.
• Peter G.
• Leo P.

Prework to prep for meeting

FYIs

(Nothing needs to be done, just keeping each other informed)

Recurring items:

• Review current issues on the CoP Management board
• Accountability and Support Check
  • Review assignments for each co-lead (and Org reps, if applicable)
    • Aparna G.
    • Julia G.
    • Peter G.
    • Leo P.

New Items

• November Schedule
• December Break - cancel from calendars

Notes from meeting

• Onboarding on Nov 19 - availability Peter G & Aparna G
• Nov 13: Career Development: Interview Prep (Technical skills based) - Discussed format. Brainstorming. On FigJam with technical questions on UXR & UXD.
• Nov 20: End of the year Town Hall - Discuss wins of the year for the CoP, what the members would like to see in the new year, review what worked/what did not work etc. Discuss at the Town Hall
• JANUARY SCHEDULE
• Jan 08 - Office Hours & Icebreaker activity
• Jan 15 - Career Development: Interview Prep (Technical skills based)
• Jan 22 - TBD
• Jan 29 - Fireside Chat: Getting real world experience for your Portfolios!

Tasks

• Prep for the Career Development: Interview Prep (Technical skills based) Workshop on FigJam

To be discussed..

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