How We Run Team Meetings

Team Meeting Times:

• All Team: Monday 7:00 - 8:00 pm PST

• Planning (PMs / Design): Thursdays 4:00 - 5:00 pm PST

Roles

• Facilitator Responsible for running the agenda and leading the meeting.

  • Any team member can be a facilitator
  • Makes sure the conversation moves along
  • Makes sure all team members get a chance to speak/are heard
    • ie: "Hey Jay, I noticed you unmuted, is there something you would like to share?" // "Is there anything, anyone would like to add?"
  • Make sure there are action items at the end of every meeting
  • Check in with note taker that all important information is recorded
  • Make sure issues are created and assigned to team members
  • Catalog the conversation by simultaneously commenting on issues while discussing them in the meeting

• Time Keeper Keeps track of time for agenda items.

  • Has to be good at allocating extra time for items that go over time
  • Can be good at strictrly interrupting the conversation or meeting when time is up

• Note taker Takes notes, updates the agenda wiki article

  • Is a good listener
  • Can type/write/keep track of meeting items
  • Record everything that is being shared in the meeting
  • Makes sure the agenda notes are accurate and the notes make sense.

Typical Meeting

• Facilitator goes through the project board and discusses in progress column and makes sure everybody has something to do and is assigned to an issue

Important links

Meeting times can be found at the Hack for LA website

CURRENT Meeting agendas for the ALL Team meeting

CURRENT Meeting agendas for the PM/Design Sync meeting