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YJN: Team Meeting Agenda #59

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Olivia-Chiong opened this issue Sep 18, 2021 · 30 comments
Open

YJN: Team Meeting Agenda #59

Olivia-Chiong opened this issue Sep 18, 2021 · 30 comments
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@ExperimentsInHonesty @ltung05 @Rabia2219 @doctorsandy
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feature: agenda Role: product size: 0.25pt Can be done in 1.5 hours
Milestone
02 - Standards Cr...

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@Olivia-Chiong
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Olivia-Chiong commented Sep 18, 2021 •
edited by Rabia2219
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Overview

We are using this issue to track meeting agenda for HfLA internal team meetings

Action Items

Update agenda items every week as a comment
Copy the template to a new comment
Add date

### Date: 

### Roll Call
- [ ] Bonnie
- [ ] Rabia
- [ ] Megan
- [ ] Taylor
- [ ] Leroy
- [ ] Sandy

### New Agenda Items

### Items Carried Forward
- [ ]

### Notes

### Tasks items from meeting

Resources/Instructions

Week of 09/20/2021

Agenda by date

2022-05-03
2022-05-20
2022-05-24
2022-05-30
2022-06-03

2022-10-17
2022-10-21
2022-10-24
2022-10-31
2022-11-07
2022-11-14
@Olivia-Chiong Olivia-Chiong added Role: org rep administrative Partner logistics, payments and contracts labels Sep 18, 2021
@Olivia-Chiong Olivia-Chiong added this to the 2 - Standards Creation milestone Sep 18, 2021
@Olivia-Chiong Olivia-Chiong self-assigned this Sep 18, 2021
@Olivia-Chiong
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Week of 9/20/2021

Agenda Items

  • Review documents shared by Doreen
  • Review logo usability hub
  • Come up with roadmap plan for next 6 months

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@ExperimentsInHonesty ExperimentsInHonesty changed the title Team Meeting Agenda YJN: Team Meeting Agenda Jan 6, 2022
@ExperimentsInHonesty
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The team does not currently have a running agenda for the team meeting

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@ExperimentsInHonesty
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ExperimentsInHonesty commented Jan 27, 2022 •
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@Olivia-Chiong Please add to next team meeting or an issue

@ExperimentsInHonesty
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Please add this to this week's agenda and get it done during the meeting

@Rabia2219
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Rabia2219 commented Apr 26, 2022 •
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2022-04-26

  • Have Wendy give an update on the FigJam setup
  • Have Wendy create a new issue

@Rabia2219
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Rabia2219 commented May 3, 2022 •
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2022-05-03

  • Wendy's presentation
  • clean up FigJam file
  • update the instructions accordingly
  • setup an email for just the stakeholders

Resources

Notes

  • I got stood up 👎
  • I worked on cleaning up the FigJam file and the instruction doc 👍

@wendytran1

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@Rabia2219
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Rabia2219 commented May 6, 2022 •
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2022-05-06

  • Have Chali work on the on the communication assets
  • Organize the drive
  • Use this template for creating the stakeholder agenda
  • Use these as examples (We do not have access to the slide decks linked in the comments)

@Rabia2219
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Rabia2219 commented May 17, 2022 •
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Date: 2022-05-17

Roll Call:

  • Rabia
  • Leroy
  • Chali

New Items:

  • If Wendy attends, have her present her FigJam session
  • If Chali attends, update her on the image requirements for the Presentation Template
  • I cleaned up the mailbox quite a bit. If anyone wants a tutorial, I can give one.
  • Brainstorm on creating a meeting agenda

Notes:

  • Gave update to Chali on the images for the slide deck
  • Gave Leroy the update on the cleaner inbox
  • Gave Leroy examples of agendas to brainstorm with

@Rabia2219
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Rabia2219 commented May 20, 2022 •
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Date: 2022-05-20

Roll Call

  • Bonnie
  • Rabia
  • Leroy
  • Wendy
  • Chali

Items Carried Forward

  • Setup email for stakeholders

New Items

  • Wendy will provide an update on her assignment
  • Two people (one UX and the other is unknown) are interested in joining the team. We need to decide which meeting to invite them to.
  • Check on update on Create a Communication Guide  #27 from Chali

Notes

@Rabia2219
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Rabia2219 commented May 24, 2022 •
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Date: 2022-05-24

Roll Call

  • Bonnie
  • Rabia
  • Leroy
  • Wendy
  • Chali
  • Megan
  • Taylor

Items Carried Forward

  • Setup email for stakeholders

New Items

Notes

  • We will cancel stakeholder meetings till Rabia is onboard
  • Wendy needs more time to update the FigJam session
  • Rabia will watch the vdos uploaded by Roger (Folder)
  • We have moved the All Team meeting to Mondays at 4 pm
  • New members were not able to make the meeting today

@Rabia2219
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Rabia2219 commented May 30, 2022 •
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Date: 2022-05-30

Roll Call

  • Bonnie
  • Rabia
  • Leroy
  • Wendy
  • Chali
  • Megan
  • Taylor

Agenda

Resources

  • Template to onboard UI/UX Lead
#### Onboard
- [ ] Google Drive
   - [ ] Add to drive as Manager
- [ ] Roster
  - [ ] Send link
  - [ ] Team member adds themselves
  - [ ] Check for Public
  - [ ] Check for 2FA
- [ ] GitHub
     - [ ] Add to team write team
        - [ ] Change membership to maintainer
     - [ ] Add to read vault
        - [ ] Change membership to maintainer
     - [ ] Confirm that their name is on their Github 
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
- [ ] 1password 
     - [ ] invitation
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Internship- ux program
       - [ ] Zoom vault
- [ ] Grant access to Zoom Meeting Setup spreadsheet
- [ ] Add to team page on Wiki
- [ ] Add to email address(s)
   - [ ] internship-ux@hackforla.org
- [ ] Train how to 
   - [ ] login to team email account
   - [ ] setup chrome extension shortcut
   - [ ] use zoom spreadsheet, vault and accounts
   - [ ] calendar invite
  • Template to onboard team member
#### Onboard
- [ ] Slack channel membership
  - [ ] ```#internship```
  - [ ] ```#interns``` (if necessary)
     - [ ] not needed
- [ ] Add to Google calendar invites
   - [ ] Tuesday BA meeting (if necessary)
      - [ ] not needed
   - [ ] Tuesday UX Research meeting (if necessary)
      - [ ] not needed
   - [ ] Thursday All-team meeting
- [ ] Google Drive
   - [ ] Add to drive as Content Manager
- [ ] Roster
  - [ ] Send link
  - [ ] Team member adds themselves
  - [ ] Check for Public
- [ ] GitHub
     - [ ] Add to team write team
     - [ ] Add to base/read team
     - [ ] Confirm that their name is on their Github  
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
- [ ] 1password
     - [ ] invitation (if necessary)
       - [ ] not needed 
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Internship program (if necessary)
         - [ ] not needed 
       - [ ] Internship-UX  (if necessary)
         - [ ] not needed 
- [ ] Add to team page on Wiki
- [ ] Add to email address(s)
   - [ ] internship@hackforla.org (if necessary)
      - [ ] not needed
   - [ ] internship-ux@hackforla.org (if necessary)
      - [ ] not needed
- [ ] Social Media Accounts with role assignment
   - [ ] Facebook (if necessary)
      - [ ] not needed
- [ ] Train how to 
   - [ ] login to team email account (if necessary)
      - [ ] not needed
   - [ ] setup chrome shortcut for adding to desktop (if necessary)
      - [ ] not needed

Notes

  • We need to reset the YJN Friday meetings
  • We need to test the 7 areas in depth to see if they are actually understandable/usable
  • We don't have any personas
  • Megan will look through the drive to sort through the research

Tasks

  • Reset Friday meetings

@Rabia2219
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Rabia2219 commented May 31, 2022 •
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To discuss with Bonnie:

Done:

  • onboard/offboard issues

@Rabia2219 Rabia2219 added size: missing feature: missing and removed administrative Partner logistics, payments and contracts labels Jun 3, 2022
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Rabia2219 commented Jun 3, 2022 •
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Date: 2022-06-03

Roll Call

  • Bonnie
  • Rabia
  • Leroy
  • Wendy
  • Chali
  • Megan
  • Taylor

Agenda

Notes

Tasks

  • [ ]

@Rabia2219
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Rabia2219 commented Jun 3, 2022 •
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  • Drive where documents related to the 7 areas are
  • Olivia shared the drive with the documents related to the 7 areas with us:
    • Final means ready for site
    • PD means reviewed by legal department
    • Youth reviewing means being reviewed by youth
  • We are allowed to move documents that are in the Final folder to ours
  • We need to talk with the stakeholders to sort out the docs and map
  • Created a spreadsheet so that we can match up the map and documents (stakeholders will finish it)

@Rabia2219
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Rabia2219 commented Jun 6, 2022 •
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Date: 2022-06-06

Roll Call

  • Bonnie
  • Rabia
  • Leroy
  • Wendy
  • Chali
  • Megan
  • Taylor

New Agenda Items

Items Carried Forward

Notes

  • Taylor was not going to be able to make it
  • Megan needed more time to work on her issue so she declined
  • Wendy had timing issues so she declined
  • Bonnie was unwell so she declined
  • Nobody else showed up

Tasks

  • [ ]

@Rabia2219
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2022-07-11

Research Goals:

  • focus groups (2)
    • qualifier: must have attended a hackathon
  • applications process
  • polls at the end of activities
  • end of day surveys
  • end of week reflective surveys
  • Collabathon Goals
    • what they are
      • share with shareholders to see if they are on the same page
    • did we achieve the collabathon goals

@Rabia2219
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Rabia2219 commented Aug 8, 2022 •
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Date: 2022-08-08

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Wendy
  • Chali

New Agenda Items

Items Carried Forward

  • [ ]

Notes

Tasks items from meeting

  • [ ]

@Rabia2219
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Rabia2219 commented Aug 22, 2022 •
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Date: 2022-08-22

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor

New Agenda Items

  • Feedback from Taylor and Megan on the research templates
  • Assignment of new tasks

Items Carried Forward

  • [ ]

Notes

  • Will confirm with Bonnie whether they should start working on RP001
  • Will confirm with Bonnie if the researchers can take over the issue template and template document creation

Tasks items from meeting

  • [ ]

@Rabia2219
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Rabia2219 commented Sep 12, 2022 •
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Date: 2022-09-12

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor

New Agenda Items

Items Carried Forward

  • [ ]

Notes

  • the timeline needs to be converted to number of hours instead of number of weeks (this will make it easier to present the timeline to the stakeholders and in turn get funding)

Tasks items from meeting

  • update wiki to reflect changes to documents
  • change timeline to number of hours

@Rabia2219 Rabia2219 mentioned this issue Sep 30, 2022
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@Rabia2219
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Rabia2219 commented Oct 3, 2022 •
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Date: 2022-10-03

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy

New Agenda Items

Items Carried Forward

  • [ ]

Notes

Tasks items from meeting

  • [ ]

@ltung05
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ltung05 commented Oct 17, 2022 •
edited by Rabia2219
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Date: 2022-10-17

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Sandy

New Agenda Items

Items Carried Forward

  • [ ]

Notes

  • The questions for During Event Surveys need to be more modular
  • The questions for End of Day Surveys need to be drafted around whether the number of activities/speakers was helpful or relevant, too much or just right, etc

Tasks items from meeting

  • [ ]

@ExperimentsInHonesty
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ExperimentsInHonesty commented Oct 18, 2022 •
edited by Rabia2219
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Date: 2022-10-21

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Sandy

New Agenda Items

Items Carried Forward

  • [ ]

Notes

  • Leroy will update the role posting for UX
  • Leroy will create a new role posting for PM
  • Bonnie and I will meet on Monday to work on Karen's follow up email
  • Will reach out the interested UX researchers

Tasks items from meeting

  • [ ]

@Rabia2219
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tizheng
9:58 PM
Hello! My name is Ting. Are you all in need of any UX researchers for your team? I just attended the new joiner orientation. I saw in GitHub you had posted about needing a UX research team lead? I´d love to be involved if so. Thanks!
tizheng
4:02 PM
Hi Rabia, I am interested in the Ux researcher position. Could you share more information with me?

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Ayah Abo-Basha (she/her)
8:05 PM
Hi Rabia!
This is Ayah, an anthropologist and emerging UX Researcher who just joined HfLA during last week’s onboarding session. As a former Criminal Justice Lead Researcher with ACLU’s sister org in Egypt, I’m extremely interested in the Youth Justice Nav project. I noticed the project had an opening for a UX Research role and would love to attend a meeting to see if there might be alignment to work together?
Thanks and hope your week is going well!
Ayah

@Rabia2219
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Rabia2219 commented Oct 24, 2022 •
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Date: 2022-10-24

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Sandy

New Agenda Items

Items Carried Forward

  • [ ]

Notes

  • Sandy needs to be assigned to an issue ASAP
  • Add a QR code with a link to the packets where applicable
  • There will be a during Collabathon website section to direct the participants to relevant links

Tasks items from meeting

  • Create a new issue: FigJam information booth to use during the Collabathon

@Rabia2219
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Rabia2219 commented Oct 31, 2022 •
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Date: 2022-10-31

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Sandy

FYIs

  • Ayah has decided to join another project
  • Haven't heard back from Ting

New Agenda Items

Items Carried Forward

  • [ ]

Notes

  • Youth under 18
    • will not be included in the Collabathon mainly due to consent issues
    • As for the Focus Groups, they could come as SMEs
    • Provide training for them to answer questions
    • provide questions to a group and ask who would like to answer

Tasks items from meeting

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Rabia2219 commented Nov 8, 2022 •
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Date: 2022-11-07

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Sandy

New Agenda Items

Items Carried Forward

  • [ ]

Notes

  • Focus groups will be the platform to test out all different plans
  • Jyoti and Alicia will review the addition of the system impacted youth as SMEs
  • Have some sample ideas ready for the focus group regarding the 7 sections will be divided between participants
  • System impacted youth will not participate in the first focus group
  • Focus group will be held remotely (if results are not satisfactory, we may go in person)
  • Size of focus group: 6 (but book double)
  • Dot vote or card sort?
  • Icebreakers: keep them easy (provide questions prior to the focus group)
  • Is there a criteria for sending the participants to a breakout room? yes, will be predetermined by industry type or personality type or another, RP003 will provide more insight
  • Sandy will incorporate infinity mapping
  • If this becomes larger, we will have facilitators in each room

Tasks items from meeting

  • Remind Bonnie to access
    • BoP card sort
    • Video of the affinity mapping utilization that was presented to Super by Design
  • Check Prioritized Backlog to queue for new UX researchers

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Rabia2219 commented Nov 14, 2022 •
edited by ExperimentsInHonesty
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Date: 2022-11-14

Roll Call

  • Bonnie
  • Rabia
  • Megan
  • Taylor
  • Leroy
  • Sandy
  • Richard

New Agenda Items

Items Carried Forward

  • [ ]

Notes

Tasks items from meeting

@ExperimentsInHonesty
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ExperimentsInHonesty commented Nov 15, 2022 •
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Rong & Aparna- Observing
Trang, Faezeh, eva joining

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@ExperimentsInHonesty ExperimentsInHonesty

@ltung05 ltung05

@Rabia2219 Rabia2219

@doctorsandy doctorsandy

Labels
feature: agenda Role: product size: 0.25pt Can be done in 1.5 hours
Projects
YJN: Project Board
Status: Ice Box
Milestone
02 - Standards Creation
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@ExperimentsInHonesty @wendytran1 @ltung05 @Olivia-Chiong @Rabia2219 @tbrogers6 @mmdrohan @doctorsandy