Documentation improvements: suggestions for team leads

Signed-off-by: Prajyot-Parab <prajyot.parab2@ibm.com>

docs/release/release-tasks.md

@@ -26,6 +26,7 @@ This document details the responsibilities and tasks for each role in the releas
     - [[Continuously] Maintain the GitHub release milestone](#continuously-maintain-the-github-release-milestone)
     - [[Continuously] Bump the Go version](#continuously-bump-the-go-version)
     - [[Repeatedly] Cut a release](#repeatedly-cut-a-release)
+    - [[Optional] Public release session](#optional-public-release-session)
     - [[Optional] [Track] Bump the Cluster API apiVersion](#optional-track-bump-the-cluster-api-apiversion)
     - [[Optional] [Track] Bump the Kubernetes version](#optional-track-bump-the-kubernetes-version)
 - [Communications/Docs/Release Notes Manager](#communicationsdocsrelease-notes-manager)
@@ -50,6 +51,8 @@ This document details the responsibilities and tasks for each role in the releas
   - [Responsibilities](#responsibilities-3)
   - [Tasks](#tasks-3)
     - [[Repeatedly] Publish the release](#repeatedly-publish-the-release)
+- [Suggestions for Team Leads](#suggestions-for-team-leads)
+  - [Time Commitments](#time-commitments)
 
 <!-- END doctoc generated TOC please keep comment here to allow auto update -->
 
@@ -238,7 +241,7 @@ Additional information:
   * Create a release tag on the GitHub repository.
   * Create/update/publish GitHub releases.
 
-[Optional] Public release session
+#### [Optional] Public release session
    1. Host a release session over a public zoom meeting.
    2. Record the session for future reference and transparency.
    3. Use release process-related waiting periods as a forum for discussing issues/questions.
@@ -513,3 +516,28 @@ Publish the release.
 
    1. The draft release should be automatically created via the [Create Release GitHub Action](https://github.com/kubernetes-sigs/cluster-api/actions/workflows/release.yml) with release notes previously committed to the repo by the release team.
    2. Publish the release. Ensure release is flagged as `pre-release` for all `beta` and `rc` releases or `latest` for a new release in the most recent release branch.
+
+## Suggestions for Team Leads
+  * Clearly communicate with the team that the majority of the work during the release cycle will be a collaborative effort.
+  * Establish an ownership rotation policy in consultation with respective team members.
+  * Provide opportunities for team members to take the lead in cutting a release within the cycle, based on feasibility.
+  * Define backup ownership and tasks for team members, such as:
+      * Hosting community meetings.
+      * Communicating key updates during office hours meetings when necessary.
+      * Sharing release-related updates with the CAPI community.
+      * Monitoring and reporting CI status regularly to the release team.
+      * Scheduling additional meetings as required to facilitate a smooth release cycle.
+
+### Time Commitments
+Here's a rough estimate of the time requirements per week:
+
+   * Weeks 1-4: 4-8 hours a week
+   * Weeks 5-15: 6-12 hours a week
+   * Week after Code Freeze: Be prepared to dedicate a significant amount of time each day to release-related activities.
+   * Weeks 16-18: 8-16 hours a week
+   * Release Day: Prepare to spend the entire day on release-related activities. If the choice is between working after-hours or on weekends and having the release delayed beyond the initial target, delaying the release is preferred.
+
+Specific time commitments include:
+   * Release Team meetings once a week throughout the entire release cycle.
+   * Release Day meetings ideally occurring once during the actual release weeks (weeks 5, 9, 13-14, 16-18).
+   * Any other release-related critical meetings with prior notice.