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Look into provisioning microphones for each space at the Summit #151

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keywordnew opened this issue Mar 4, 2019 · 26 comments
Closed

Look into provisioning microphones for each space at the Summit #151

keywordnew opened this issue Mar 4, 2019 · 26 comments
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Berlin 2019 Collaborator Summit

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@keywordnew
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keywordnew commented Mar 4, 2019 •
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Past summit debriefs have highlighted needs for better infrastructure for remote participation.

Discussion in #135 points towards a good quality table mic as a first good option. The first step is seeing what level of budget we can provision.

My (anecdotal) experience with Shure MV5 sound quality is excellent, and it's very portable. If we can budget that, that would be my suggestion.

Tagging people already involved in that section of the discussion: @Trott @WaleedAshraf @jorydotcom @ladyleet @refack @mcollina

Earlier discussion: Conversation in #135 starts here.
@WaleedAshraf
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It should be Omnidirectional like the "Blue Snowball Microphone".

@ladyleet
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ladyleet commented Mar 5, 2019

Yeah we'll do this - talked to Matteo today and we have some budget for this left over no prob.

@LaRuaNa
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LaRuaNa commented Mar 8, 2019

There are couple of media companies in Berlin where we can rent professional mics which we would probably not want to afford to buy. :] I think renting is more reasonable than buying a mid-range mic which needs to be taken care off after the summit. After a quick check I can say it's possible to rent a quite good mic about 10-20€ a day. Would be interesting to figure out what kind of mic we need. And what else equipment we need. I'd suggest I'll call couple of these companies describe our situation and ask for advice.

@christian-bromann
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If we (Sauce Labs) host events here in Berlin we use https://www.justmusic.de/en-en as vendor.

@LaRuaNa
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LaRuaNa commented Mar 19, 2019

Hey @christian-bromann I'll call 3 another companies tomorrow to get some info. Will you contact justmusic or should I?

@christian-bromann
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Will you contact justmusic or should I?

I already called them and they don't rent. I will also contact some other vendors.

@christian-bromann
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I reached out to https://event-hire-berlin.com and will get an offer soon.

@LaRuaNa
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LaRuaNa commented Mar 22, 2019 •
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I'm in contact with veranstaltungstechnik-event.de. They want to know what we have already there. Like loudspeaker, mixer? Depending on these infos they'd send an offer. Only mic seems to be roughly about 15-20€ per day for each.

Edit:
@christian-bromann Do you know more about it?

@christian-bromann
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Do you know more about it?

I am assuming the location will provide a speaker system but @ladyleet might know more.

@LaRuaNa
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LaRuaNa commented Mar 22, 2019 •
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That would be cool if we can figure out what equipment they exactly provide. Because the soundman told me, if they provide a basic sound system, we can actually get sound from mixer to stream and don't need any additional hardware. Which sounds cool.

I can also contact courtyard. @ladyleet LMK if needed.

@ladyleet
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An update: Working with @LaRuaNa on this! Christian from Sauce has also volunteered to let us borrow 4 macbooks for recording in each room the day of and potentially sponsoring the renting of the mics as well. Woot!

@misterdjules
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At Netflix we use Google Meet with specific hardware such as this large kit for rooms of ~20 people: https://chromebusinessdevices.withgoogle.com/products/4605/hangouts-meet-hardware-kit-large. It's been by far the best experience I've had participating in meetings remotely.

In my experience using custom setups has always resulted in far worse experience for all attendees.

Is this an option we could consider? Happy to do a demo if folks are interested.

@keywordnew
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Thank you for taking an interest and making the suggestion! The latest update is that hardware rentals from a local AV company will be too costly. We've also been collecting Zoom accounts from across the OpenJS Foundation.

The Hangouts/Meet hardware kit will not fit within the budget. It's an option to have Google Meet as alternatives, should Zoom not work out for any reason. Would you like to attend a planning meeting @misterdjules?

@misterdjules
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@keywordnew Definitely interested in attending a planning meeting!

@evahowe
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evahowe commented May 8, 2019 via email

@misterdjules
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@evahowe You can use the email listed in my GitHub profile.

@evahowe
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evahowe commented May 8, 2019 via email

@keywordnew keywordnew mentioned this issue May 9, 2019
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@obensource
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Thankful for this convo! It would be really great to get a proper setup going for our (recently proposed) i18n session! It looks like we'll likely have key folks joining us remotely. 🙌

@misterdjules
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FWIW, I talked to folks who setup audio/video in meeting rooms at Netflix and they seemed fairly optimistic that a Google meet setup would work really well, be easy to setup and transport and not too costly. I can give a more detailed update on the call tomorrow.

@misterdjules
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misterdjules commented May 15, 2019 •
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@evahowe I joined the meeting for which you sent me an invite, but was told I should discuss remote participation setup directly with you and @ladyleet. So I sent you an email, but I'd prefer to keep the conversation in the open here.

Any thoughts on giving Google Meet + dedicated hardware a try? Without promising anything, the folks at Netflix who manage our meeting rooms setup mentioned they could probably help us with finding the right setup and building a case that would make that setup transportable. They've built that in the past and have had great results with it.

Even if not for this summit, maybe worth thinking about for the next one?

@WaleedAshraf
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@misterdjules I think it depends upon the cost of having such setup. I don't think it'd be possible for this time if it involves a lot of stuff like camera, mics, audio system etc.

But yes, we should finalize this for next summit so that we know these things beforehand.

@evahowe @ladyleet I'm not sure if foundation already owns such devices/step for different events, because as the foundation is managing multiple projects (not just Nodejs), maybe it'd be good have these devices and use them where ever needed.

Apart from all these, we should finalize how and what we'll have this time. As we have less than 2 weeks in the summit.

If we are still not sure about it then must get a bunch of these asap: https://www.amazon.com/MXL-AC404-USB-Conference-Microphone/dp/B001TGTDFM/r

@WaleedAshraf
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@keywordnew @evahowe Do we have any final updates on remote-participation?

@evahowe
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evahowe commented May 21, 2019 via email

@WaleedAshraf
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@evahowe 👍
let's assign zoom accounts to each room then? We have 4 room, so at least 4 accounts should work.
Do you have Id's for accounts?

@evahowe
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evahowe commented May 23, 2019 via email

@jorydotcom
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the summit is here, we are at it! Closing this issue now.

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@christian-bromann @misterdjules @jorydotcom @obensource @LaRuaNa @ladyleet @WaleedAshraf @keywordnew @evahowe