Merge pull request #87 from thewca/MotionAmendments-March2019

Motion Amendments - June 2019

documents/motions/02.2019.1 - Definitions.md

@@ -4,7 +4,7 @@
 **Subject:** Definitions  
 **Intent:** Define WCA terminology  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -108,6 +108,7 @@ Within WCA we use the following definitions for terminology.
           <li>Committee/Team Leader</li>
           <li>Committee/Team Senior Member</li>
           <li>Senior Delegate</li>
+          <li>Regional Delegate</li>
           <li>Full Delegate</li>
         </ul>
       </td>
@@ -137,6 +138,14 @@ Within WCA we use the following definitions for terminology.
         </ul>
       </td>
     </tr>
+    <tr>
+      <td>Policy</td>
+      <td>A set of rules or ideas proposed by the WCA Board that either help, guide, or regulate the Community.</td>
+    </tr>
+    <tr>
+      <td>Regional Delegate</td>
+      <td>A WCA Staff Member with Voting Rights and Full Delegate who has been appointed by the WCA to manage a group of WCA Delegates and report to the Senior Delegate.</td>
+    </tr>
     <tr>
       <td>Regional Organization</td>
       <td>An Organization that has been acknowledged by the WCA as a representative of the WCA in a region. <br> Regional Organizations are Partners of the WCA.</td>
@@ -168,6 +177,7 @@ Within WCA we use the following definitions for terminology.
           <li>Committee/Team Senior Member</li>
           <li>Committee/Team Member</li>
           <li>Senior Delegate</li>
+          <li>Regional Delegate</li>
           <li>Full Delegate</li>
           <li>Candidate Delegate</li>
         </ul>

documents/motions/04.2019.1 - Board of Directors.md

@@ -4,7 +4,7 @@
 **Subject:** Board of Directors  
 **Intent:** Rights and duties of WCA Board of Directors other than those covered in the Bylaws  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -23,9 +23,9 @@ The WCA Board of Directors (or simply WCA Board) is the leadership team of the W
    2. To approve amendments to the Regulations. Such rights must be exercised in accordance with [WCA Motion : Amendments of Regulations](wca{documents/motions/14.2019.1 - Amendments of Regulations.pdf}).
    3. To establish and remove Committees or change their duties. Such rights must be exercised in accordance with the Motion relative to every Committee.
    4. To instate and remove Senior Delegates. Such rights must be exercised in accordance with [WCA Motion : Senior Delegates](wca{documents/motions/09.2019.1 - Senior Delegates.pdf}).
-   5. To suspend or take other sanctions against Registered Speedcubers and to reinstate Registered Speedcubers that have been suspended. Such rights must be exercised in accordance with [WCA Motion : Suspensions and other Sanctions](wca{documents/motions/15.2019.1 - Suspensions and other Sanctions.pdf}).
-   6. To approve the annual budget proposal of the WCA Financial Committee in accordance with [WCA Motion : Finances](wca{documents/motions/11.2019.1 - Finances.pdf}).
-   7. To approve and announce WCA Competitions.
+   5. To instate and remove Regional Delegates. Such rights must be exercised in accordance with [WCA Motion : Regional Delegates](wca{documents/motions/09.2019.2 - Regional Delegates.pdf}).
+   6. To suspend or take other sanctions against Registered Speedcubers and to reinstate Registered Speedcubers that have been suspended. Such rights must be exercised in accordance with [WCA Motion : Suspensions and other Sanctions](wca{documents/motions/15.2019.1 - Suspensions and other Sanctions.pdf}).
+   7. To approve the annual budget proposal of the WCA Financial Committee in accordance with [WCA Motion : Finances](wca{documents/motions/11.2019.1 - Finances.pdf}).
    8. To accept or not accept results of WCA Competitions as official, according to the procedures in the Regulations.
    9. To overrule any decision under control of the WCA, as long as the overruling complies with the WCA Bylaws, their Motions, and the Regulations.
 3. Decisions of the WCA Board of Directors are based on majority voting in the WCA Board of Directors.

documents/motions/06.2019.1 - Regional Organizations.md

@@ -4,7 +4,7 @@
 **Subject:** Regional Organizations  
 **Intent:** Procedure of acknowledgement of Regional Organizations and description of their rights and duties  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -15,20 +15,22 @@ The WCA shall acknowledge Regional Organizations as Partners to support the Obje
    2. Two Regional Organizations should not cover exactly the same region.
 2. Duties of Regional Organizations:
    1. To actively organize or support WCA Competitions in the region of the organization.
-   2. To actively contribute to the Continental WCA Competitions that are held in the continent of the Regional Organization.
-   3. To respect and operationalize the Objectives set out in the Bylaws and the Motions.
-   4. To comply with all applicable Regulations.
+   2. To contribute to the Continental WCA Competitions that are held in the continent of the Regional Organization, if required by the corresponding Organization Team.
+   3. To respect and operationalize the Objectives set out in the WCA Bylaws and Motions.
+   4. To comply with all applicable WCA Regulations.
    5. To accept and comply with decisions of WCA Staff.
    6. To keep on file at the WCA a copy of its current bylaws and, if applicable, regulations in an electronic format.
 3. Application of Regional Organizations
    1. Application for acknowledgement by the WCA of Regional Organizations shall be submitted in writing to the WCA Board.
    2. The application for Regional Organizations must include all of the following information:
       1. Name of the Regional Organization
       2. Official address and contact details
-      3. A copy of its current bylaws and, if applicable, regulations, which are in compliance with the Bylaws and Regulations of the WCA
-      4. A list of its principal directors and officers
-      5. A clear description of the area that is covered by the Regional Organization
-      6. A report on past and current WCA related activities.
+      3. Official website
+      4. Official logo
+      5. A copy of its current bylaws and, if applicable, regulations, which are in compliance with the Bylaws and Regulations of the WCA
+      6. A list of its principal directors and officers and their titles
+      7. A clear description of the area that is covered by the Regional Organization
+      8. A report on past and current WCA related activities.
 4. Acknowledgement of Regional Organizations
    1. The WCA Board shall have the right to acknowledge the Regional Organization, based on a voting in the WCA Board of Directors with at least supermajority.
 5. Withdrawal of Acknowledgement of Regional Organizations

documents/motions/09.2019.1 - Senior Delegates.md

@@ -4,7 +4,7 @@
 **Subject:** Senior Delegates  
 **Intent:** Procedure of acknowledgement of WCA Senior Delegates and description of their rights and duties  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -14,8 +14,10 @@ Senior Delegates are WCA Staff and Full Delegates, with an additional role to ma
 2. Rights of Senior Delegates
    1. Senior Delegates can appoint Registered Speedcubers as Candidate Delegates in their attributed area. See [WCA Motion : Delegates](wca{documents/motions/08.2019.1 - Delegates.pdf}).
    2. Senior Delegates can promote Candidate Delegates to Full Delegates in their attributed area. See [WCA Motion : Delegates](wca{documents/motions/08.2019.1 - Delegates.pdf}).
-   3. Senior Delegates can remove the role of WCA Delegate from Candidate Delegates and Full Delegates in their attributed area. See [WCA Motion : Delegates](wca{documents/motions/08.2019.1 - Delegates.pdf}).
-   4. Senior Delegates can demote Full Delegates to Candidate Delegates, in their attributed area. See [WCA Motion : Delegates](wca{documents/motions/08.2019.1 - Delegates.pdf}).
+   3. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area. See [WCA Motion : Regional Delegates](wca{documents/motions/09.2019.2 - Regional Delegates.pdf}).
+   4. Senior Delegates can remove the role of WCA Delegate from Candidate Delegates and Full Delegates in their attributed area. See [WCA Motion : Delegates](wca{documents/motions/08.2019.1 - Delegates.pdf}).
+   5. Senior Delegates can demote Full Delegates to Candidate Delegates, in their attributed area. See [WCA Motion : Delegates](wca{documents/motions/08.2019.1 - Delegates.pdf}).
+   6. Senior Delegates can demote Regional Delegates to Full Delegates, in their attributed area. See [WCA Motion : Regional Delegates](wca{documents/motions/09.2019.2 - Regional Delegates.pdf}).
 3. Duties of Senior Delegates
    1. Develop the WCA in their attributed area:
       1. Analyze and use opportunities and strengths to develop the WCA.

documents/motions/09.2019.2 - Regional Delegates.md

@@ -0,0 +1,35 @@
+# SUBMISSION OF PROPOSED MOTION
+
+**Motion number:** 9.2019.2  
+**Subject:** Regional Delegates  
+**Intent:** Procedure of acknowledgement of WCA Regional Delegates and description of their rights and duties  
+**Submitted by:** Board of Directors  
+**Date:** June 1, 2019  
+
+# Motion
+
+Regional Delegates are WCA Staff and Full Delegates, with an additional role to manage the WCA Delegates in an attributed area, reporting to the Senior Delegate of the region.
+
+1. Regional Delegates have all the rights and duties of Full Delegates and extra rights and duties as described in this Motion.
+2. Duties of Regional Delegates
+   1. Develop the WCA in their attributed area:
+      1. Analyze and use opportunities and strengths to develop the WCA.
+      2. Analyze and solve challenges and weaknesses to sustain the WCA.
+      3. Inform the Senior Delegate about important developments.
+      4. Be the contact for Registered Speedcubers about WCA related matters.
+   2. Manage the WCA Delegates in their attributed area:
+      1. Make sure there are enough WCA Delegates to oversee all WCA Competitions in their attributed area.
+      2. Sustain the quality of the WCA Delegates in their attributed area.
+      3. Support Full Delegates, Candidate Delegates, and potential future WCA Delegates in their evolution, learning, and professionalization.
+      4. Motivate WCA Delegates to be actively involved in the community of WCA Delegates.
+      5. Inform the Senior Delegate about changes in the group of WCA Delegates in their attributed area.
+   3. Promote an adequate standard of local Competition Organizers and Competition Staff for their attributed area:
+      1. Advise WCA Delegates on the cooperation with local Competition Organizers and Competition Staff.
+      2. Act as the escalation point for the WCA Delegates in case of issues with local Competition Organizers and Competition Staff.
+3. Appointment of Regional Delegates
+   1. The Board of Directors decides how many Regional Delegates are needed in each Senior Delegate’s region and how the areas are divided among Regional Delegates, in consultation with the Senior Delegate, based on the number of Delegates and the span-of-control of the Regional Delegates.
+   2. Some Senior Delegates’ regions may not have any Regional Delegates.
+   3. If a new Regional Delegate is needed for an area, the Senior Delegate may appoint one, following approval from the Board of Directors.
+4. Withdrawal of Appointment of Regional Delegates
+   1. Regional Delegates may withdraw their appointment any time by submitting a resignation letter to their Senior Delegate with a carbon copy (CC) to the WCA Board.
+   2. The Board of Directors shall have the right to withdraw the appointment of a Regional Delegate, if the Regional Delegate does not comply with the rights and duties of Regional Delegates, after advisory consultation with the Senior Delegate.

documents/motions/10.2019.0 - Committees and Teams.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Committees and Teams  
 **Intent:** Definition of WCA Committees and Teams  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -16,7 +16,10 @@ The WCA will have Committees and/or Teams that have the role of Advisory Committ
 4. Each WCA Committee and Team shall have one Leader.
    1. The Leader of every WCA Committee and Team is chosen by the WCA Board of Directors, based on a voting in the WCA Board of Directors with at least supermajority, after a request for applications among the Community.
       1. Senior Delegates and Committee/Team Leaders must be provided with at least a one week time period to question, interview, and debate with the proposed candidate.
-      2. The choice of the new Committee/Team Leader must be confirmed in a vote among all the Senior Delegates and Committee/Team Leaders with a majority, after the debate period has ended.
+      2. The choice of the new Committee/Team Leader must be confirmed in a vote among all the Senior Delegates and Committee/Team Leaders after the debate period has ended:
+         1. There must be an effective participation strictly above 50% of the total eligible voters for the vote to be considered valid.
+         2. There must be an option to abstain.
+         3. A majority of votes cast must be affirmative for the vote to pass.
       3. After confirmation, the Committee/Team Leader will be appointed by the WCA Board of Directors.
       4. In case there is no majority to confirm the selection, another candidate may be proposed by the WCA Board of Directors.
    2. The Committee Leader is responsible for:

documents/motions/10.2019.1 - Competition Announcement Team.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Competition Announcement Team  
 **Intent:** Rights and duties of the WCA Competition Announcement Team  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -14,11 +14,9 @@ The WCA Competition Announcement Team is an Advisory Committee of the WCA.
 2. The WCA Competition Announcement Team has the following rights and duties:
    1. Announcing WCA Competitions:
       1. Approving and announcing WCA Competitions.
-         1. Ensuring announcements adhere to WCA quality standards.
+         1. Ensuring announcements adhere to the [WCA Competition Requirements Policy](wca{documents/policies/Competition Requirements.pdf}).
       2. Rejecting competitions.
-      3. Making exceptions to the [WCA Competition Proximity Policy](wca{documents/policies/Competition Proximity.pdf}).
-      4. Approving the adoption of optional Regulations by organization teams to facilitate the administration of competitions.
    2. Editing WCA Competitions:
-      1. Editing WCA Competitions after they have been announced, at the request of the WCA Delegate(s).
+      1. Editing WCA Competitions data and metadata after they have been announced, at the request of the WCA Delegate(s), the WCA Competition Announcement Team, or the WCA Board.
    3. Deleting WCA Competitions:
       1. Deleting and removing the announcements of WCA Competitions that have been cancelled by the WCA Board.

documents/motions/10.2019.2 - Disciplinary Committee.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Disciplinary Committee  
 **Intent:** Rights and duties of the WCA Disciplinary Committee  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
@@ -25,5 +25,7 @@ The WCA Disciplinary Committee is an Advisory Committee of the WCA.
       3. Managing and administrating investigations, reports, decisions, and disciplinary actions.
       4. Keeping all information confidential that needs to stay confidential, based on internal and external guidelines
 2. All WCA Staff must fully cooperate with investigations by the WCA Disciplinary Committee.
-3. All Registered Speedcubers should fully cooperate with investigations by the WCA Disciplinary Committee.
+3. All Registered Speedcubers must fully cooperate with investigations by the WCA Disciplinary Committee.
+   1. All Registered Speedcubers should respond to emails sent on behalf of the WCA Disciplinary Committee within one week of each message.
+      1. A Registered Speedcuber must inform the WCA Disiplinary Committee or the WCA Board if they decide to stop responding to the WCA Disciplinary Committee and explain as to the reasons why.
 4. The WCA Disciplinary Committee will take the role of WCA Ethics Committee in case the WCA Ethics Committee is not constituted or for any reason non-functional.

documents/motions/10.2019.3 - Ethics Committee.md

@@ -4,14 +4,14 @@
 **Subject:** WCA Ethics Committee  
 **Intent:** Rights and duties of the WCA Ethics Committee  
 **Submitted by:** Board of Directors  
-**Date:** January 1, 2019  
+**Date:** June 1, 2019  
 
 # Motion
 
 The WCA Ethics Committee is an Advisory Committee of the WCA.
 
 1. The WCA Ethics Committee has the following rights and duties:
-   1. Maintaining and publishing a Code of Ethics that all WCA Staff should abide by.
+   1. Maintaining and publishing a Code of Ethics that all WCA Staff must abide by.
    2. Functioning as the Board of Appeal if WCA Staff or Registered Speedcubers do not agree with the conclusions and advices of the WCA Disciplinary Committee regarding investigations related to the persons involved.
       1. The appeal must be initiated by the WCA Board on behalf of the affected individuals. WCA Board must not deny the initiation of appeals made by affected individuals.
       2. The WCA Ethics Committee may refuse appeals if the Committee decides there is no valid ground for appeal.