The official name of this recognized student group is UofT Web Development Club.
The acronym(s) or abbreviation(s) of this group are:
Web Dev ClubUofT WDCWDC
The purpose of the Web Development Club is:
"To promote a positive academic and social environment for members to enhance their web development skills."
The club aims to host seminars, development sessions, hackathons, entrepreneur social events, and professional company recruitment events to improve the development skills and future career opportunities for members and non-members of the UofT community.
Executive members with voting privileges shall be currently registered students of the University of Toronto.
Staff, faculty, or alumni members may hold non-voting executive positions. These non-voting executive positions shall be limited to a maximum of one (1) or ten per cent (10%) of the full executive body, whichever is greatest. Persons holding these non-voting executive positions cannot serve as an officer (including financial signing officer) or contact person of the Student Group.
Non-voting membership may be extended to interested staff, faculty, and alumni, or persons from outside the University, without restriction on those grounds outlined by the Ontario Human Rights Code’s Prohibited Grounds of Discrimination. However, these members do not hold the aforementioned rights. Members must register with a designated executive by submitting their full name and a valid email address.
There will be no membership fee.
For recognition by the University of Toronto Students’ Union (UTSU), the group must maintain a minimum of 15 members, a total of 51% of membership are UTSU members. The group must also maintain recognition from the Office of Student Life. These requirements are subject to change and should be checked with UTSU annually to ensure qualifications are met.
Any member of the club who commits an act negatively affecting the interests of the club and its members, including non-disclosure of a significant or continuing conflict of interest, may be given notice of removal. The member up for removal shall have the right to defend his/her actions. A vote will be held at an executive meeting, and a two-thirds majority vote of the current executives present in favor of removal is required. The member must have the right to an appeal before the general membership, and the majority vote of the general membership will have the final say on the matter.
The member will be removed from the club’s membership and will lose any privileges associated with being a member of the club.
Executive members are subject to the same termination or impeachment process and, as determined by the vote, may lose their executive position along with their membership to the group.
- The member-in-question (general or executive) is provided a verbal warning regarding their conduct,
- The member-in-question is provided a written warning regarding their conduct and future expectations,
- The member-in-question is asked to attend an executive meeting and provide a defense of their conduct wherein the executive vote to remove the member,
- The member-in-question may appeal the decision of the executive to the general membership (U of T members) who would cast a final deciding vote. In the event of a vacancy, an executive appointment is permitted, but is only valid once ratified by the general membership (UofT members)
The executive committee shall be comprised of six officers. These include:
- President
- Vice President
- Executive Secretary
- Finance Director
- Marketing Director
- Technology Director
All members on the executive committee are given equal voting rights on issues.
The President shall:
- Oversee the operations, management and success of the club
- Be the spokesperson for the club
- Hold signing officer authority along with the Finance Director for financial purposes
- Preside over executive meetings as well as general meetings
- Ensure transition of office to the future executives
- Manage and maintain updates from executives
- Liaison between the CSSU, UTSU, ULife, and other Computer Science and Engineering Clubs
- Handle official correspondence of the organization
- Manage club membership and responsibilities
The Vice President shall:
- Assume duties of the President in his/her absence (including signing office authority)
- Oversee the various initiatives of the club
- Ensure that all the activities of the club meet regulations and policies of the University of Toronto
- Coordinate organizational recruitment efforts
- Notify all members of meetings
- Manage and maintain updates from the initiative teams
- Seek professionals and companies for sponsorships, professional seminars and talks
- Maintain updates and connections with the Departments
The Executive Secretary shall:
- Record notes and motions for meetings
- Maintain documentation for events and initiatives
- Manage club calendar, internal tasks, and roadmap
- Moderate social media and communication channels
- Keep track of the list of current active projects registered under the club
- Keep track of the list of members working on the certain projects.
The Finance Director shall:
- Record all financial transactions of the group
- Hold signing officer authority along with the President for financial purposes
- Maintain a budget of income and expenses along with receipts
- Advise members on financial position of the group
- Prepare an annual budget for the group as well as budgets for specific events
- Keep track of the blank bank checks and receipts
The Marketing Director shall:
- Manage the development of graphics and marketing material for the club
- Ensure brand consistency is followed all in club activities
- Collaborate with Exective Secretary to update social media platforms and establish a strong social media presence
- Plan out timeline and set deadlines to grow Web Development Club’s community
The Technology Director shall:
- Maintain access to accounts for source code and technological infrastructure
- Responsible for maintaining code provisioning configurations
- Responsible for configuring communication channels
- Work with Project and Workshop Directors to curate resources
- Keep track of all assets currently controlled by the club
- Maintain the web sites and member contact list
The President, VP and Finance Director will open a bank account under the group's name. The President, VP and Finance Director will be the official signing officers for the group financial procedures. All other members will have to seek permission (written) of the Finance Director if funds are to be withdrawn. A receipt must be produced for records.
The Finance Director shall keep records of all income and expenses. The Finance Director shall present the group’s financial health at the annual general meetings. The Executive Committee will vote on expenditures of over $100.00 by majority vote at an executive meeting.
The group’s executive or members may not engage in activities that are essentially commercial in nature. This is not intended to preclude the collection of membership fees to cover the expenses of the group, or of charges for specific activities, programs or events, or to prohibit groups from engaging in legitimate fundraising. However, the group will not have as a major activity a function that makes it an on-campus part of a commercial organization, will not provide services and goods at a profit when that profit is used for purposes other than those of the organization, and will not pay salaries to some or all of its officers
The executive committee shall strike the Elections Committee and appoint one (1) Chief Returning Officer (CRO) and two (2) Scrutinizers from the general members on the committee to conduct and hold elections in March. All members of the Elections Committee shall be non-biased in the results of the election and shall be required to disclose any and all conflicts of interest in the election.
The CRO Returning Officer shall accept nominations only from group members that are registered U of T students for voting positions, and staff, faculty, or alumni members for non-voting executive positions from the general membership before the beginning of March. Candidates have to be members in good standing and be part of the group for at least one month prior to the nomination period.
The CRO shall select three (3) election dates before March 30th for the voting period. These dates will be announced in a minimum of two (2) weeks prior to elections dates and must fall on weekdays.
The CRO and Scrutinizers shall provide each voting U of T registered student with a paper ballot on the voting dates and ask the student to place their ballot in an enclosed box.
In preparation for a tie, the CRO shall select a U of T registered student executive from amongst the executive committee, to cast their ballot and seal it in an envelope. In the event of a tie for an executive position, one of the two Scrutinizers shall break the seal and count the ballot in order to break the tie.
After the election is over, the CRO and Scrutinizers shall count the ballots. The candidate with the most votes shall be elected to the position. The CRO and Scrutinizers shall submit a report of the results of the elections to the Executive Committee and general members.
Registered U of T students may not vote by proxy. Non-registered students may not nominate or vote in elections.
Only registered U of T students who have paid any applicable membership fees and have been a member in good standing for 30 days prior to election dates are eligible for voting.
Term of executive positions shall be from May 1st to April 30th.
A member of the Web Development Club can only apply to run for one executive position. The nomination package must include five signatures from other members of the club, a record of all their participations within the club, their development skills, and their resume.
No executive positions are open for re-election. Rather, future executive members will be selected by current executive members.
The group shall hold general meetings at least twice per year, i.e. once per academic term.
The Executive Committee will announce these dates two (2) weeks prior to holding the meetings. These meetings are intended to go over the group’s annual activity plan, financial health and propose or vote on constitutional amendments, if any. Motions will require 2/3 majority of registered executive members in attendence or not in attendence to pass. The motion with the most votes will be passed.
The executive committee shall meet on a monthly basis where date and times are to be set by an executive. The quorum of executive meetings shall be 50%+1 of executives. The quorum is assumed to be present unless an explicit roll call is made.
Constitutional amendments can be proposed at the executive monthly meetings but will require 2/3rd of the executive vote to pass.
The Executive Committee shall formally adopt the new constitution and submit the revised constitution to the respective University offices (i.e. The Office of Student Life, The University of Toronto Students’ Union, etc) within two (2) weeks of its approval by general members.