-
Notifications
You must be signed in to change notification settings - Fork 152
Commit
This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository.
Merge pull request #1230 from bensternthal/community-fund-update-2024
Fix #1147 - Adds README for new community fund process to CPC repository
- Loading branch information
Showing
2 changed files
with
82 additions
and
4 deletions.
There are no files selected for viewing
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
Original file line number | Diff line number | Diff line change |
---|---|---|
@@ -0,0 +1,79 @@ | ||
# Cross Project Council Community Fund | ||
|
||
## About The Community Fund | ||
|
||
The OpenJS Foundation’s community fund supports travel and attendance at events and activities directly related to OpenJS projects, technologies, or goals. We support travel for individuals who are: | ||
|
||
* Collaborators | ||
* Standards body participants | ||
* Speakers | ||
|
||
The fund can cover the costs, in whole or in part, of a participant's hotel, transportation, and some event registrations. | ||
Applicants should explore employer-sponsored funding options as their first source of financial support. | ||
Additionally, 25% of the community fund is allocated specifically to support underrepresented groups. | ||
Funding decisions are determined by a combination of need and potential impact. | ||
|
||
## Community Fund Rules | ||
|
||
Valid travel expenses are: | ||
|
||
* Airfare, train, or ferry tickets in economy/coach class only | ||
* Accommodations (Dates of the event plus one night prior are eligible for reimbursement) | ||
* Ground transportation to/from the airport | ||
|
||
NOTE: Funds may not be used for miscellaneous travel expenses including food, visa costs, non-airport transportation, baggage fees, etc. | ||
Generally, registration can be reimbursed if the attendee is speaking on behalf of OpenJS, the CPC, or OpenJS-hosted projects. | ||
Funding is not transferable to another person, or any other event. | ||
|
||
|
||
## How To Apply | ||
|
||
### Submit Travel Fund Request | ||
|
||
Submit your travel fund request to the Cross Project Council by completing [this application](https://forms.gle/QDt3iqoXXB5Ycovz8). | ||
Please see [Deadlines and Timelines](#deadlines-and-timelines) for information about cut-off dates. | ||
|
||
### Wait For Approval | ||
|
||
The Cross Project Council reviews requests once per month. If your request is approved, you will be notified via email. Only | ||
approved requests are eligible for reimbursement. | ||
|
||
## Getting Reimbursed | ||
|
||
### Submitting Expenses | ||
|
||
After the event, kindly submit your expenses within 30 days: | ||
|
||
* Fill out these [two forms](https://drive.google.com/drive/folders/1E-dTuqnIWpZN2NP-1ioAWzK_W2zSwa_P?usp=share_link) | ||
* Submit the forms along with **all** receipts [here](https://form.asana.com/?k=S6lGzAjHv2uv7M8llnhO_w&d=9283783873717) | ||
|
||
Please note that expenses without receipts can not be paid. | ||
|
||
### Submitting A Trip Report | ||
|
||
The process for submitting a trip report is TBD. | ||
<!-- Provide a trip report by filling out the following form. Preferably, also provide pictures and video of the | ||
event for use on social media. --> | ||
|
||
### Receiving Payment | ||
|
||
Payments are processed within 30 days. | ||
|
||
## Deadlines and Timelines | ||
|
||
The default deadline for submitting a community fund request is 8 weeks prior to the travel date to allow for all requests for an event to be reviewed at the same time. | ||
|
||
Some events might have a fixed deadline for applications. Those deadlines will be posted to this repository. | ||
|
||
## CPC Review Schedule & Process | ||
|
||
- CPC will review requests once a month in the CPC private session | ||
- Pending requests will be sent to the private CPC mailing list prior to the review meeting | ||
<!-- - Initial approval will be made by simple majority of the voting and regular members in attendance | ||
- Non-present members will have the oppurtunity to object to a decision over email --> | ||
|
||
## Getting Help | ||
|
||
Please direct any questions to operations@openjsf.org or reach out to Foundation staff on the [OpenJS Foundation Slack]([url](https://openjs-foundation.slack.com/archives/C01AM9J51J8)https://openjs-foundation.slack.com/archives/C01AM9J51J8). | ||
|
||
|