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HUU: PM Agenda and Meeting Minutes #692

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sanya301 opened this issue May 14, 2024 · 11 comments
Open

HUU: PM Agenda and Meeting Minutes #692

sanya301 opened this issue May 14, 2024 · 11 comments
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@lola3736
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Feature: Administrative Administrative chores, etc... Feature: Agenda points: 1 Can be done in 4-6 hours Role: PM
Milestone
x- Continuous

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@sanya301
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sanya301 commented May 14, 2024 •
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Overview

This issue tracks the agenda for the PM meetings for the HomeUniteUS project

Resources

Add a link to each comment below (each one being an agenda and meeting minutes

Minutes Template

# 2024-05-15 PM Agenda and Minutes 

## Prework
- [ ] label audit #354

## Roll Call

- [ ] Ariel
- [ ] Jasika
- [ ] Lola
- [ ] Sanya

## Recurring items: 
 - [ ] review any issues that are in the [new issue approval column](https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=new+issue+approval)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Ariel](https://github.com/hackforla/HomeUniteUs/issues/assigned/lasryariel)
       - [ ] [Jasika](https://github.com/hackforla/HomeUniteUs/issues/assigned/jasika-ai)
       - [ ] [Lola](https://github.com/hackforla/HomeUniteUs/issues/assigned/lola3736)
       - [ ] [Sanya](https://github.com/hackforla/HomeUniteUs/issues/assigned/sanya301)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

## New Items and Items from Previous Meeting

## Actions taken or notes about stuff from the meeting:

## New Task Items
@sanya301 sanya301 added this to the x- Continuous milestone May 14, 2024
@sanya301 sanya301 self-assigned this May 14, 2024
@sanya301
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Placeholder for prior agendas

@sanya301 sanya301 mentioned this issue May 17, 2024
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@sanya301 sanya301 reopened this May 17, 2024
@sanya301
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sanya301 commented May 17, 2024 •
edited

2024 05 09 PM Meeting Notes

Agenda:

Next steps:

@sanya301
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sanya301 commented May 17, 2024 •
edited

2024-05-16 PM Agenda and Minutes

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya

Recurring items proposal for future meetings:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
  • finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

@lasryariel
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lasryariel commented May 24, 2024 •
edited

2024-05-23 PM Agenda and Minutes

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya

Recurring items proposal for future meetings:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
  • finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

@lasryariel
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lasryariel commented May 29, 2024 •
edited

2024-05-30 PM Agenda and Minutes

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya

Recurring items proposal for future meetings:

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

@sanya301
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sanya301 commented Jun 7, 2024 •
edited by lasryariel

2024-06-06 PM Agenda and Minutes

Prework

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya (left early)

Recurring items:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
  • finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

  • Discussed project board cleanup
  • Discussed better collaboration with Engineering

Actions taken or notes about stuff from the meeting:

New Task Items

@sanya301
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sanya301 commented Jun 12, 2024 •
edited

2024-06-13 PM Agenda and Minutes

Prework

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya

Recurring items:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
  • finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

  • Filter user story review: @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
  • Host dashboard review
  • Coordinator epic review?

Actions taken or notes about stuff from the meeting:

New Task Items

  • Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this
  • Create a listing for a user researcher?

@lasryariel lasryariel added the points: 1 Can be done in 4-6 hours label Jun 19, 2024
@sanya301
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sanya301 commented Jun 21, 2024 •
edited

2024-06-20 PM Agenda and Minutes

Prework

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya

Recurring items:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
  • finish adding labels to the issue that are still missing them (see audit links above)

Actions taken or notes about stuff from the meeting:

New Task Items

  • Filter user story review: @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
  • Host dashboard review
  • Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this
  • Create a listing for a user researcher?

@lasryariel
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lasryariel commented Jun 28, 2024 •
edited

2024-06-27 PM Agenda and Minutes

Prework

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya

Recurring items:

  • review any issues that are in the new issue approval column
  • Accountability and Support Check
    • Review assignments for each PM
      • Ariel
      • Jasika
        • Make sure all stories are labeled "Ready for ..." or be In Progress
        • Double check that any matching questions in the open questions google doc have been accounted for
      • Lola
      • Sanya

Actions taken or notes about stuff from the meeting:

  • Create a listing for a user researcher?
    • Ariel: Another Designer and Back End dev are needed too. Is that PM responsibility?
      • Discussed role posting responsibilities
        • historically Sanya has posted roles, not sure what the official policy for hackforla is (could confirm with Bonnie)
        • We do need work documented as issues before we post a role, so at least for research role we need Ed to work through what they will be doing and create issues.
  • Discuss Background Checks requirement for each persona
    • For MVP background check in HUU or Guest/Host is just informing them that the background check will happen (already implemented)/has been completed
    • For Coordinator they will just have the ability to confirm that the background check was completed successfully or not

New Task Items

  • Filter user story review: @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
    • Ariel: Done, needs review.
  • Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this
    • Ariel: Done, needs review
  • Host dashboard review
  • For next meeting (8/1) we can work on setting up August goals as a team, prepping for the Tuesday lead meeting to get feedback from Ed/Tyler
  • Cancel the meetings for July so they aren't on everyone's calendar? - Sanya will do this
  • Ariel: would it be helpful if we hid comments as we went for the recurring threads? Scrolling all the way down is a pain, and it's easy to accidentally edit the wrong one, and they can still be unhidden when needed. - Ariel will do this
  • Check in before we come back with break to make sure roles were created before onboarding

@lola3736
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lola3736 commented Aug 8, 2024 •
edited

2024-08-08 PM Agenda and Minutes

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya
  • Gaberiella
  • Teja
  • Essence

Team Introduction

  • New team members
  • Onboarding
  • Proposal to change team meeting to 6pm

Prework

Project Board Cleanup:

Recurring Items (7)

Ice Box (5)

Review / Feedback Needed (10)

New / Issue Approval (15)

Prioritized Backlog (2)

In Progress (8)

UAT (1)

Legacy Tickets (20)

Actions taken or notes about stuff from the meeting:

  • New team members requested overview of project tools
    • GitHub
    • Figma
  • Team to decide on persona to work on:
    • Coordinator
    • Guest
    • Host

New Task Items

@lola3736 lola3736 assigned lola3736 and unassigned sanya301 Aug 15, 2024
@lola3736
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2024-08-15 PM Agenda and Minutes

Roll Call

  • Ariel
  • Jasika
  • Lola
  • Sanya
  • Gaberiella
  • Teja
  • Jasmine

Onboarding

  • Add to Google calendar invites
    • Friday Meeting - PM Community of Practice
  • Confirm Figma Access

Persona Assignment

  • Coordinator
    • Ariel (PM lead)
    • TBD (PM)
  • Guest
    • Jasika (PM Lead)
    • TBD (PM)
  • Host
    • Jasmine (PM Lead)
    • TBD (PM)

Project Board Cleanup

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@lola3736 lola3736

Labels
Feature: Administrative Administrative chores, etc... Feature: Agenda points: 1 Can be done in 4-6 hours Role: PM
Projects
HUU: Project Board
Status: Recurring Items
Milestone
x- Continuous
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@sanya301 @ExperimentsInHonesty @lasryariel @lola3736